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6 | SUN LAKES LIFESTYLES | APRIL 2019 | GM Report By Christopher Mitchell Member questions from previous meeting: • Q: A member asked for an app for the iPhone and Android phones to help members log in to the website from their smartphones. The member also asked for a full report on the break-in involving a U-Haul. Lastly the member asked what the Board was doing with addressing Spectrum outages. A: Staff has been asking committees for input on an iPhone/Android app. Currently the input is mixed. Staff will communicate the results to the Board. Next the HOA cannot comment on an active criminal investigation. Banning Police department is handling this issue. Lastly, the Board has met with Spectrum and conveyed the concerns of service outages. Spectrum is addressing these issues and will return to the Board at a future date. • Q: A member asked for a copy of the FirstService Residential contract. A: Staff reached out the member and provided a copy. Members can complete a "Homeowners Request for Information" form if they would like a copy of the agreement. • Q: A member asked for some clarification on financial expenses. A: Once the audit is complete, there will be a final report on account variances that will be posted online under Association Financials. • Q: A member asked if the Board is working on address SB407 and if the Board will be producing a brochure of the Board's accomplishments. A: The Board has been working with legal counsel on what options are available to address SB407, and the Board will not be producing a brochure on accomplishments. January Open Session Board Action Items: The Board approved a Resolution for Electronic Transfer of Funds Greater than $10,000. The Board approved a Resolution for Monthly Review of Financials. The Board approved the 2019 Election Calendar. The Board accepted the resignation of Finance Advisory committee member Judy Martin. The Board approved the Finance Advisory Committee Charter change to Ad-Hoc Committee. The Board appointed the following members to the Finance Ad-Hoc Committee: • Ajit Dasai (term ending 12/31/20) • Ron Varner (term ending 12/31/20) • Lloyd Margolis (term ending 12/31/20) The Board appointed the following members to the Golf Advisory Committee: • Jim Wilkie (term ending 12/31/20) • Karen Hoferer (term ending 12/31/20) • Fred Richman (term ending 12/31/20) The Board appointed the following members to the Restaurant and Lounge advisory Committee: Wendy Ditchfield (term ending 12/31/20) Marsha Midgett (term ending 12/31/20) Russell Anderson (term ending 12/31/20) The Board Appointed the following member to the RV Storage Area Advisory Committee: • David Hoeke (term ending 12/31/20) The Board accepted resignation of District 17 Delegate Representatives: • Jane Chaname – District 17 Delegate • Marsha Manley – District 17 Alternate Delegate The Board Appointed New Alternate District 17 Delegate Carole Finch (term ending 12/31/20) Approve Resolution to Pre-Lien and Lien Delinquent Accounts: 00101-6624 00100-0287 00102-2142 00228-4497 00101-0109 00204-6978 00225-4906 00101-4710 00202-4000 00223-6571 00101-1946 00208-8428 00100-7154 The Board approved the proposal to replace the concrete path at the South Driving Range, through Grip Golf. The amount of $25,295 would be funded from Reserves listed under "Comp #103 Concrete path/sidewalk." The Board approved the request from the 2019 Charity Week Chairman to provide two coupons for the helicopter drop during the 2019 Charity Week. The Board approved the request from the recommendation from the Tennis Club for their request. The Board approved the request from Banning's City Manager to allow quarterly "Coffee with the City Manager" meetings to be held at the Main Clubhouse. The Board approved the request by San Gorgonio Memorial Hospital Foundation to have a presentation during the February Open Session. The Board approved the request from the VFW to hold their event, "Annual Community Awards Ceremony" event of March 23, 12:30 to 4:30 pm in the Main Clubhouse Ballroom. January Report on Executive Session Action (non-confidential) This report will give the community an update on actions that were taken by the Board at the executive session meetings on Dec. 12, 2018, Jan. 9 and 23, 2019, at which time litigation, member discipline, formation of contracts and personal matters were discussed. On 12/12, the board meet with John Fought regarding the turf reduction design. The board met with FirstService Residential representatives regarding questions and concerns from the board. The board discussed the hours of operation and a limited menu during the 10-day closure of the restaurant. The board conducted three show cause hearings, approved the write off of bad debt, and reviewed foreclosure requests. Additionally, the board reviewed third party contracts which included the legal services fee schedule, lake management and treatment service, and janitorial services. The Board also discussed the replacement of the golf course maintenance fuel pump. On the 1/9/19, the board interviewed applicants for the Restaurant and Lounge Advisory Committee and made a resolution for purchase cards from FirstService Residential. Finally, on 1/23/19 the Board conducted interviews for the Recreation Director position, approved the agreement for the Inspectors of Election, made a resolution pertaining to FirstService Residential management services and Mutual of Omaha Bank relations. Furthermore, the Board also reviewed homeowner requests, four show cause hearings, two variance requests, two settlement requests, and two foreclosure requests (APN 440-142-067- 6, & APN 440-082-032-9).

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