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4 | SUN LAKES LIFESTYLES | SEPTEMBER 2019 | GM Report By Christopher Mitchell Member questions from previous meeting: Q: A member had a concern with a home across the street from them that was vacant. They are concerned about the yard maintenance. A: The Board is making a priority to call members to a disciplinary hearing to address front yard disrepair. Besides a fine and suspended privileges, the Board can authorize a "self-help" clean up to bring the yards into compliance and charge the homeowner. Q: A member had a concern with the delayed time to enter the community during Father's Day. A: Staff has met with security to include Father's Day on the holiday schedule which will then allow opening of Gate #5 to handle the guest backlog. Q: A Member provided suggestions on golf cart crossing signage, and for Board to provide cost benefit analysis on projects. A: Staff will bring the signage on the golf course to the GAC for input. There will be an analysis on upcoming golf course turf projects. The goal is to provide this during a workshop with the community. Q: A Member asked about the water expense in the financial reports. A: There is a water and electricity analysis done each month based on billings from the city of Banning. The water is lower due to an over accrual of utility cost during December 2018, and a wetter first quarter than was predicted. These led to a lower than expected utility cost in golf course water. Q: A Member asked several questions/ comments. They included: Attaching a power-point presentation of large-scale project to Lifestyles Magazine for members to view. Concern raised over development of vendor rule. Strategic Plan on the website. SB 407 rules haven't been updated on website. A: The following are answers to the comments: Putting some of the presentation in Lifestyles may be beneficial and we will be looking into doing this. The Board will be looking at the vendor rule, after the input received from the recent town hall meeting. There were some corrections to be made to the strategic plan, and once finalized it will be posted online. Staff will be updating the rules on the website. June Open Session Board Action Items: The Board received and filed the May 2019 Financial Statements. The Board appointed Jon Litty to serve as the District 22 Alternate Delegate. The Board approved a resolution to lien delinquent accounts. The Board Treasurer updated the community on the May financial statement highlights. The Board approved the proposal to replace the drainage on the Championship course, Holes 14-16 from Grip Golf & Landscape Inc., in the total amount of $681,042. These funds will be drawn from the Repair & Replacement fund. The Board approved the recommendation to donate leftover processed food to Carol's Kitchen. The Board approved the Clay Creations Class request to purchase a table slab roller, with a cost not to exceed $1,000. The Board denied a request from the Restaurant & Lounge Advisory Committee, to install a Pavilion and ice machine at the Main Clubhouse pool. The Board approved the request from the GAC to add the responsibility of performing "The Golf Course Maintenance Review" to its list of duties. The Board tabled a request from the GAC to change a Golf Play Rule. The Board approved the recommendation from the GAC to adopt the document entitled "Guidelines for SLCC Use by Banning High School Golf Teams" but, eliminate the last sentence in the document, which reads "Sun Lakes Country Club is a private club, all off season practice and play will not be allowed." The Board approved the proposal to replace the administration office copy machine, from Canon, in the total amount of $11,847.11. These funds will be drawn from the Repair & Replacement fund. The Board approved the proposal to paint the interior of the admin building from American Eagle Construction in the total amount of $13,500. These funds will be drawn from the Repair & Replacement fund. The Board approved the proposal to replace the carpet in the admin building from New Horizon Carpets, in the total amount of $17,838. These funds will be drawn from the Repair & Replacement fund. The Board approved the proposal to replace the doors at 5 locations within the Main Clubhouse, from Procraft Door & Glass, in the total amount of $72,550. These funds will be drawn from the Repair & Replacement fund. The Board approved the proposal to replace the RV storage lighting from English Electric, in the total amount of $24,592. These funds will be drawn from the Repair & Replacement fund. June Report on Executive Session Action (non-confidential) This report will give the community an update on actions that were taken by the Board at the Executive session meetings on June 12, 2019 and June 26, 2019, at which time litigation, member discipline, formation of contracts and personnel matters were discussed. Member matters (discipline or request) The Board reviewed 10 show cause hearings The Board reviewed and denied an appeal to the Annual Golf refund The Board reviewed and accepted two payment plans from two members The Board reviewed one MAC appeal The Board reviewed one parking variance The Board reviewed a request from a homeowner to waive hard costs to the Association Legal The Board approved a Foreclosure on lien and recorded the Notice of Default on the following: APN 419-392-004-6 The Board received and filed the Delinquent Assessment Report Formation of Contracts The Board reviewed and approved a resolution to allow the EGM to waive hard costs up to $500 per member account

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