Image Up Advertising & Design

4 | SUN LAKES LIFESTYLES | OCTOBER 2019 | GM Report By Christopher Mitchell Member questions from previous meeting: • Q: A member asked about the water expense in the financial reports. A: The water and electricity are tracked by meter to monitor usage. Staff will continue to work with the City of Banning to address any issues with billing. • Q: A member had questions regarding community patrol services. A: The Board has addressed the increase in community patrol services that took place at the end of 2017. The main drivers of increased cost was the increase in labor hours, for example added patrols and call center staffing. Further, this contract is affected by mandatory minimum wage increases. • Q: A member asked several questions about future turf reduction projects. I have summarized the answers: • The total acres to be addressed in the future is unknown at this time. The original turf reduction plan from five years ago had 58.4 acres on the Championship Course to be removed. The last project involving turf reduction is on Championship Course Holes 14-16 as part of the Drainage project. The Board will be evaluating future turf reduction in the fall. Then the Board will hold community outreach meetings to discuss the future projects. • The 55 acre project was designed by Jester Designs and Pinnacle Designs. The Exec Course areas have been designed by Artistic Maintenance. • Plants were selected by the designers. The Board makes the final decision on the plant palette. • Homeowners who reside in potential turf reduction areas can write to the Board of Directors on any input. • It is unknown at this time if future turf reduction will be on an annual ballot. • Some turf reduction areas would be maintained by onsite staff or contracted labor. • Some ground cover was in the designs as the plants will grow and cover some of the ground. • Dirt will be controlled with water application during the installation process. Also, as the wind blows specifically from the east of Sun Lakes, it is impossible to control all dust. • The total 58.4 acre project has not been authorized for proposals at this time. • Cost of labor, water, maintenance versus water savings (include ROI) will be dependent on how many acres are chosen to have turf removed. Once this is determined, this information will be part of the planned community outreach meetings. Once the Board of Directors decides on the timing of the outreach, the community will be notified. July Open Session Board Action Items: • The Board received and filed the June 2019 Financial Statements. • The Board approved resolution to lien delinquent accounts. • The Board Treasurer updated the community on the June financial statement highlights. • The Board approved staff to investigate the cost of a new alumawood cover, versus repair of existing, as well as the checking warranty on the existing cloth cover. Staff will return with report and proposal(s). • The Board approved the recommendation to donate leftover processed food to Carol's Kitchen. • The Board approved the recommendation from the GAC to amend the "Guidelines for SLCC Use by Banning High School Golf Teams," by adding an additional sentence to the document, last paragraph, second sentence, "The club is used by the golf teams only when school is in session during the season." • The Board approved the request to allow Banning High School Girls and Boys teams, to use the course three days per week for practice, during the months of August, 2019 through April, 2020. • The Board approved the rule change as proposed and to amend the Rules & Regulations Article IV, Section 4/02, Rule #30. • The Board approved the rule change as proposed and to amend the Rules & Regulations Article VIII, Rule #40. • The Board approved the rule change as proposed and to amend the Rules & Regulations Article VI. • The Board approved the rule change as proposed and to amend the Rules & Regulations Article V. Section 5.01. (Exhibit 'E'). July Report on Executive Session Action (non-confidential) This report will give the community an update on actions that were taken by the Board at the executive session meetings on July 10, 2019 and July 24, 2019, at which time litigation, member discipline, formation of contracts and personnel matters were discussed. Member matters (discipline or request) • The Board reviewed eight show cause hearings. • The Board approved to have yards in disrepair violations go to the MAC to review for self-help. • The Board reviewed an appeal of a member request to waive delinquency charges and the appeal was denied. • The Board reviewed a payment plan request from a member. The request was denied and a counter offer was made. Legal • The Board approved a Foreclosure on lien and record the Notice of Default on the following: APN 440-270-028, APN 419-380- 029; APN 440-220-015, APN 440-030-062, APN 440-220-014, APN 419-300-013, APN 440-061-021, APN 440-250-006, APN 440- 020-009, APN 440-113-003, APN 440-180-079, APN 440-102-067, APN 440-141-019. • The Board received and filed the Delinquent Assessment Report. Formation of Contracts • The Board interviewed three candidates for the Recreation Director position. • The Board reviewed and approved an amendment to the Landscaping contract. • The Board reviewed and approved LaBarre/Oksnee recommendation to get cyber insurance. • The Board approved Artistic Maintenance to complete landscape rendering and plant palette plans. • The Board approved two handicap car parking stalls to be located near the pickleball courts and the far south main pool gate.

• Cover