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4 | SUN LAKES LIFESTYLES | DECEMBER 2019 | Member Questions from previous meeting (August): • Q: A member questioned the reserve fund and the funding amount set aside for expenses. A: The Board has set a goal to keep the reserves at 70 percent funded or higher. This will be a challenge as costs rise faster than the funding and interest earnings. • Q: A member had some comments and questions. • The Budget schedule sometimes is changed due to circumstances out of our control. The Board and staff will always strive to provide timely updates if a meeting is rescheduled. • The Board has looked at part-time/full- time staff configuration as part of the budget process. • The Board has and will continue to evaluate the use of volunteers. • In the Reserve Study, there are areas that have been identified as replacement IT infrastructure. There is currently no plan to expand the IT infrastructure at this time. August Open Session Board Action Items: • The Board accepted the Resignation of District 9 Delegate, Barry Schwartz • The Board accepted the Recommendation to Appoint Susan Howie as District 9 Delegate • The Board accepted the Recommendation to Appoint Tina Jackson as District 9 Alternate Delegate • The Board Received and Filed July 2019 Financial Statements • Approve the Resolution to Lien Delinquent Accounts: 0139-01, 0159-01, 0274-01, 0560- 01, 1507-01, 1636-01, 1643-01, 1673-02, 1748-01, 1829-01, 1991-01, 2333-01, 2752- 01, 2976-01, 3062-01, 3266-02, 3272-01 • The Board Treasurer updated the community on the July financial statement. • The Board approved the following proposals and prices totaling $93,518.29 from the following vendors, all to be funded from the repair and replacement fund. Replacement of Window Coverings (Drapes) in Main Clubhouse – Orosco Design, Inc. - $10,318.95 Refinishing of the Dance Floor in Ballroom – New Horizon Carpets - $8,996.00 Replacement of Furniture in Lounge and Hallway – Indoff Inc. - $58,247.88 Replacement of light fixtures in the Ballroom, Restrooms, Restaurant and Sandwedge – Inland Lighting Supplies - $15,955.46 • The Board denied the request to allow the Art League to promote their event through yard signs, handing out flyers at the main guard gate, and posting flyers at the Clubhouses. • The Board approved Carol's Kitchen using the Ballroom and food service on Sept. 28 for their Volunteer Luncheon. • The Board approved allowing the city of Banning use of the facility for their State of the City. • The Board tabled the request from the Pickleball Club to allow Cal Fire to utilize the courts until its known if a member of the pickleball club would be present when the Fire Department personnel would be playing on the courts. • The Board approved the request from the Charity Week Group to play the video of Grant Distribution on channel 97 for two weeks. The event was 10/1. • The Board approved sending the R&L Committee request to have residents play for tips, back to the Restaurant Advisory Committee to get additional information, and make a recommendation. • The Board approved allowing the Marketing Advisory Committee to update the 55+ website for Sun Lakes. • The Board approved tabling the request from the Pickleball Club to utilize one of the tennis courts on the North Side until they can get opinions of the tennis players as well and see if they also support this request. • The Board denied the request to allow unrestricted entry to Sun Lakes on Garage Sale Days. • The Board approved the purchase of the sand rake and deferred the purchase of the blower. Total cost at this time will be $14,803.14 to be funded by the Reserve fund. August Report on Executive Session Action (non-confidential) This report will give the community an update on actions that were taken by the Board at the executive session meetings on Aug. 14 and Aug. 28 at which time litigation, member discipline, formation of contracts and personnel matters were discussed. • Member matters (discipline or request) • The Board reviewed 5 show cause hearings • The Board reviewed an appeal of a member request to waive delinquency charges. The appeal was denied. • The Board reviewed two member requests to waive delinquency charges. • The Board entertained a member request to meet with the Board. • The Board reviewed a request for an overnight parking variance. This request was denied. • The Board reviewed a list of properties over 90 days delinquent and voted to suspend privileges. Legal • The Board approved a Foreclosure on lien and record the Notice of Default on the following: APN 440-110-107; 440-030-023; 440-260-010. • The Board received and filed the Delinquent Assessment Report. • The Board approved a resolution on forming an Executive Committee of the BOD to handle certain Claims and Litigation matters. • The Board approved to continue with a Foreclosure. Formation of Contracts • The Board reviewed proposals on the replacement of the window coverings in the Main Clubhouse to be funded from the Reserve fund. This item is on tonight's agenda for approval. • The Board reviewed proposals on the refinishing and staining of the Ballroom Dance Floor in the Main Clubhouse to be funded from the Reserve fund. This item is on tonight's agenda for approval. • The Board reviewed proposals on the replacement of the Furniture in the Lounge and Hallway of the main Clubhouse to be funded from the Reserve fund. This item is on tonight's agenda for approval. GM Report By Christopher Mitchell continued on the following page

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