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4 | SUN LAKES LIFESTYLES | JANUARY 2020 | October Open Session Board Action Items: • The Board received and filed the August and September 2019 Financial Statements. • The Board received and filed the 2020 Reserve Study. • The Board approved a resolution to lien delinquent accounts. • The Board Treasurer updated the community on the August & September financial statement highlights. • The Board approved the 2020 Golf Rates as presented. • The Board approved the resolution to adopt the 2020 Pro Forma Operating Budget and for distribution to the membership. • The Board approved the resolution to direct the Transfer Fee Revenue to the Operating Fund effective Nov. 1. • The Board approved the funding of the Landscaping project on Championship Holes 14-16 to be performed by Artistic Maintenance and Grip Golf in the total amount of $547,924.30. Funding for this project will be paid from the CIP and Repair and Replacement Fund. • The Board approved the funding for the replacement of the cart path on Championship Course Hole 14, to be performed by Grip Golf, in the total amount of $27,493.50. Funding for this project will be paid from the Repair and Replacement Fund. • The Board approved the additional funding of $50,000 for the Drainage project to be funded by the Repair & Replacement fund. • The Board approved the proposal from American Eagle in the amount of $23,625. The items will be funded from the Repair and Replacement Fund. • The Board approved the proposal from American Eagle in the amount of $19,500. The item will be funded from the Repair and Replacement Fund. • The Board approved the emergency repair done by Demboyz in the amount of $17,676. The item will be funded from the Repair and Replacement Fund. • The Board approved the request to replace the Main Clubhouse Multipurpose Room screen and projector as quoted by Props AV, in the amount of $5,534.55, to be funded from the Repair and Replacement Fund. • The Board approved the proposal from West Coast Networking to replace 20 Management Computers and 5 POS touchscreens in the total amount of $46,972.80, to be funded from the Reserve Fund "Computer Replace, and POS system replace." • The Board approved the request to upgrade the current RecTrac program to the web-based version that can accept credit card payments from Vermont Systems Inc., for $12,587 to be funded from the Repair and Replacement Fund. • The Board approved the request to replace the North Clubhouse Cardio Equipment from The Dumbell Man, for $65,844.78, to be funded from the Repair and Replacement Fund. • The Board approved a request from Banning School District to Use the Main Clubhouse. • The Board approved the request from the Recreation Advisory committee to change the Music Under the Stars dates to May-July, 2020. • The Board tabled the formation of a "Sun Lakes Communications Advisory Committee" to have more time to review and meet with the committee to further discuss their recommendation. • The Board approved the request from the Recreation Advisory Committee to allow the proceeds from the 2019 Veterans Walk to be donated to the local VFW Post 233. October Report on Executive Session Action (non-confidential) This report will give the community an update on actions that were taken by the Board at the executive session meetings on October 9, 2019 and October 23, 2019, at which time litigation, member discipline, formation of contracts and personnel matters were discussed. Member matters (discipline or request) • The Board reviewed a request from a member for Age Requirement Variance. • The Board reviewed a request from a member for a fee waiver. • The Board reviewed two requests for an Annual Golf Refunds. • The Board created an Executive Committee of the Board of Directors. • The Board reviewed a request from a Club for a reimbursement. • The Board received a Letter of Resignation from Linda Spaulding effective Nov. 1 Legal • The Board approved a Foreclosure on lien and record the Notice of Default on the following: APN 440-130-004, APN 440-163- 011, APN 440-040-053, APN 440-141-030. • The Board received and filed the Delinquent Assessment Report. • The Board held two member hearings for rule violations. • The Board reviewed and will pursue legal action against a member. • The Board has invited a homeowner to an Internal Dispute Resolution to address a homeowner request. Formation of Contracts • The Board reviewed proposals for the replacement of the NCH Cardio Equipment. This item is on tonight's Agenda for final approval. • The Board reviewed proposals to stain the display cases as well as the lobby bar and cabinets and to put a granite counter top on the lobby bar to replace the current wood one. This item is on tonight's Agenda for final approval. • The Board reviewed proposals to replace the Gate 3 RFID reader. This item is on tonight's Agenda for final approval. • The Board reviewed proposals to upgrade the Rec Trac software used by the Recreation Department. This item is on tonight's Agenda for final approval. • The Board reviewed the revision to the Construction Management agreement with Michael Baker Inc. This item is on tonight's Agenda for final approval. • The Board listened to a presentation from FirstService on cash management in the Restaurant and Pro Shop. • The Board reviewed a recommendation to exempt a vendor from the VIVE vendor qualification program. GM Report By Christopher Mitchell

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