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4 | SUN LAKES LIFESTYLES | MARCH 2020 | December Open Session Board Action Items: December 2019 open session Board Actions: The Board approved Open Session meeting minutes - November 20, 2019 Accept recommendation to appoint the following member(s) to the Communication Advisory Committee: Doug Deans, term ending Dec. 31, 2021; Larry James, term ending Dec. 31, 2020; Bob Murri, term ending Dec. 31, 2021; Lee Stone, term ending Dec. 31, 2021; Kathie Thurston, term ending Dec. 31, 2020 Accept Resignation from the Safety & Security Advisory Committee member Roy Nierman Accept recommendation to appoint the following member to the Safety & Security Advisory Committee: Charles Massey, term ending Dec. 31, 2021 Accept recommendation to appoint the following member to the Common Area Advisory Committee: Sherry Ferraro, term ending Dec. 31, 2021 Approve the resolution to pre-lien and lien delinquent accounts: 0043-01, 0139-01, 0274-01, 0495-01, 0698-01, 1213-01, 1673-03, 1917-01, 2048-01, 2061-01, 2077-01, 2752-01, 2768-01, 3227-01 New Business Review/Discuss November 2019 Financial Statements / Treasurer's Report Director Comerford provided the Association's year-to-date financial report through November, 2019. Review/Discuss/Act Upon – Final reading of proposed Rule Change 19-05 (ARTICLE IX – Membership Meeting and Voting Rules) Upon a motion duly made by Director Evans, seconded by Director Clark, and unanimously carried, the Board approved the final approval to amend the Rules & Regulations ARTICLE IX, Membership meeting and Voting Rules. Review/Discuss/Act Upon – Approval of the 2020 Golf Calendar Upon a motion made by Director Evans, seconded by Director Clark, and unanimously carried, the Board approved the 2020 Golf Calendar as presented. Review/Discuss/Act Upon - Update on Pickleball and Tennis Court Usage Upon a motion made by Director Comerford, seconded by Director Clark, and unanimously carried, the Board tabled this item. The Board directed staff to record and report noise levels per the city of Banning's maximum decibel levels, and speak to residents in that area for any concerns. Staff is further directed to solicit bids to restripe one court on the north side for pickleball configuration and reimburse the tennis club for giving up a court by purchase of a ball machine and cabinet to store it in. Review/Discuss/Act Upon - Request from Safety & Security Advisory Committee to Publish "Securitas Do/Do Not List" Upon a motion made by Director Evans, seconded by Director Clark, and unanimously carried, the Board approved the Safety & Security Committees recommendation to have the Securitas Do/Do Not list published in Lifestyles and handed out to the Delegates. Review/Discuss/Act Upon - Request from Safety & Security Advisory Committee to eliminate vacation checks Upon a motion made by Director Comerford, seconded by Director Moyer, and unanimously carried, the Board tabled this item until criteria could be established for vacation checks, and be brought back to the Board for review. Review/Discuss/Act Upon – Request from Safety & Security Advisory Committee to change name to Safety Advisory Committee Upon a motion made by Director Evans, seconded by Director Clark, and unanimously carried, the Board approved the Safety & Security Advisory Committees recommendation to remove "Security" from the Committee name. Review/Discuss/Act Upon - Request from San Gorgonio Memorial Hospital Foundation to utilize Sun Lakes facility Upon a motion made by Director Clark, seconded by Director Evans, and unanimously carried, the Board approved the request from the San Gorgonio Memorial Hospital Foundation to utilize the facility on Jan. 20, 2020, and April 20, 2020. Review/Discuss/Act Upon - Funding Request: Replacement of irrigation controllers in Common Area (Reserve Fund) Upon a motion made by Director Evans, seconded by Director Comerford, and unanimously carried, the Board tabled this item, until another proposal can be provided for Board review prior to approval. December Report on Executive Session Action (non-confidential) This report will give the community an update on actions that were taken by the Board at the Executive session meetings on Dec. 18, 2019, at which time litigation, member discipline, formation of contracts and personnel matters were discussed. Member matters (discipline or request): The Board held two show cause hearings, the Board reviewed, discussed and denied a member request Legal: The Board received and filed the Delinquent Assessment Report. The Board reviewed and approved to move forward with two personal money judgments Formation of Contracts: The Board reviewed and approved the Inspectors of Election for the 2020 Annual Elections The Board reviewed proposals for 2020 Lounge Entertainment Management and approved a contract with Stewart Undem Music The Board reviewed and tabled the renewal of the Lake Management and Aquatic Treatment service contract The Board reviewed and tabled proposals to replace the Common Area irrigation controllers The Board reviewed and approved the 2020 janitorial contract The Board met with representatives from Spectrum to start contract negotiations The Board received updates from the Management Company on a number of items. GM Report By Christopher Mitchell