Image Up Advertising & Design

4 | SUN LAKES LIFESTYLES | APRIL 2020 | Member questions from previous meeting: Q: A member had comments and a question. The question was if the new membership cards have saved us any money. A: The have saved money as the amount of unpaid meal bills has decreased. This was demonstrated in the monthly financial statements as a reduction in "Discounts" line item. Q: A member questioned what landscaping would be done on hole nine of the Championship course. A: The Board did update the residents at the September, 2019 Town Hall on the plant types that would be placed on holes 14-16. Further, the Board stated some of the plants that were placed in the area of hole nine would be replaced. Members who are interested in seeing the plant pallet approved by the Board can stop by the Pro Shop or Administration office. Photos will be posted. Q: A member had questions on labor overruns, CDs and interest earnings for December. A: The Board has directed management to look for efficiencies with all areas of the HOA. Staff will be providing updates to the Board on labor actuals vs budget. During the fourth quarter of 2019, there was not many bank CDs available on the market. To ensure we had safe investments earning interest, funds were invested in Treasury Bills. The transfer that occurred in the fourth quarter also resulted in less interest earnings for the month. Further, interest rates on CDs declined during the fourth quarter. January Open Session Board Action Items: The Board took the following action at the January 2020 open session: Approve Open Session Meeting Minutes Dec. 18, 2019 Accept resignation of District 1 Delegate Jackie Snyder Accept resignation of EPAP Committee Members Michael Karpman (effective 5/1/20), Linda Stone (effective 5/5/20), Dick Spaulding Accept recommendation to appoint District 1 Delegate Barbara Elness, to fulfill term ending 4/8/20 Accept recommendation to appoint District 1 Alternate Delegate Mary Langley, to fulfill term ending 4/8/20 Approve the Resolution to Pre-Lien and Lien Delinquent Accounts: 0159-01, 0231-01, 0274-01, 0560-01, 1116-01, 1263-01, 1614-02, 1896-02, 1917-01, 2077-01, 2763-01, 3179-01 New Business Review/Discuss Nov. 2019 Financial Statements/Treasurer's Report: Director Comerford provided the Association's year-to-date financial report through November, 2019. Review/Discuss/Act Upon – Final reading of proposed Rule Change 19-05 (ARTICLE IX – Membership Meeting and Voting Rules): Upon a motion duly made by Director Evans, seconded by Director Clark, and unanimously carried, the Board approved the final approval to amend the Rules & Regulations ARICLE IX, Membership meeting and voting rules. Review/Discuss/Act Upon – Approval of the 2020 Golf Calendar: Upon a motion duly made by Director Evans, seconded by Director Clark, and unanimously carried, the Board approved the 2020 Golf Calendar as presented. Review/Discuss/Act Upon - Update on Pickleball and Tennis Court Usage: Upon a motion duly made by Director Comerford, seconded by Director Clark, and unanimously carried, the Board tabled this item. The Board directed staff to record and report noise levels per the city of Banning's maximum decibel levels and speak to residents in that area for any concerns. Staff is further directed to solicit bids to restripe one court on the North side for pickleball configuration and reimburse the tennis club for giving up a court by purchase of a ball machine and cabinet to store it in. Review/Discuss/Act Upon - Request from Safety & Security Advisory Committee to Publish "Securitas Do/Do Not List": Upon a motion duly made by Director Evans, seconded by Director Clark, and unanimously carried, the Board approved the Safety & Security Committees recommendations to have the Securitas Do/Do Not list published in Lifestyles and handed out to the Delegates. Review/Discuss/Act Upon - Request from Safety & Security Advisory Committee to eliminate vacation checks: Upon a motion duly made by Director Comerford, seconded by Director Moyer, and unanimously carried, the Board tabled this item until criteria could be established for vacation checks, and be brought back to the Board for review. Review/Discuss/Act Upon – Request from Safety & Security Advisory Committee to change name to Safety Advisory Committee: Upon a motion duly made by Director Evans, seconded by Director Clark, and unanimously carried, the Board approved the Safety & Security Committees recommendation to remove "Security" from the Committee name. Review/Discuss/Act Upon - Request from San Gorgonio Memorial Hospital Foundation to utilize Sun Lakes facility: Upon a motion duly made by Director Clark, seconded by Director Evans, and unanimously carried, the Board approved the request from the San Gorgonio Memorial Hospital Foundation to utilize the facility on January 20, 2020, and April 20, 2020. Review/Discuss/Act Upon - Funding Request: Replacement of irrigation controllers in Common Area (Reserve Fund): Upon a motion duly made by Director Evans, seconded by Director Comerford, and unanimously carried, the Board tabled this item until another proposal can be provided for Board review prior to approval. January Report on Executive Session Action (non-confidential) This report will give the community an update on actions that were taken by the Board at the executive session meetings on Jan. 8 & Jan. 22, 2020, at which time litigation, member discipline, formation of contracts and personnel matters were discussed. Member matters (discipline or request) • The Board held five show cause hearings. • The Board reviewed, discussed and denied a member request. Legal • The Board reviewed and approved the minutes from the Dec. 18, GM Report By Christopher Mitchell continued on following page

• Cover