Issue link: https://imageup.uberflip.com/i/1312519
Reinstating the Issuing of Violations: Effective Nov. 1, the Association will be reinstating the issuing of traffic, architectural and/or general rule violations. OUTSTANDING PROJECTS: • Southeast automatic doors – Project completed on Oct. 20. • Wall at Nutmeg Gate – Currently being repaired. • Rear Gate and Stepping Stone Policies – Mr. Sailer will work with Jane Payne of the LAC to develop and implement the Rear Gate and Stepping Stone Policy. • Strategic Long Range Planning – VP Deacon taking lead in SLRP projects. • Clubhouse Cameras – Board to include in 2021-2022 Fiscal Budget. TREASURER'S REPORT: Treasurer Sailer thanked Jim Nash for his service as Chair to the Finance Advisory Committee. Mr. Nash will remain on the committee in an advisory capacity. Mr. Sailer will assume the role as Chair. Finance Advisory Committee member Shirley Broz presented the Unaudited Interim Financial Statements as of Aug. 31 prepared by Associa/ PCM. Approved as presented. CONSENT AGENDA: Vice President Deacon presented the following items for Board approval: 1. Approval of Sept. 17 General Board Minutes with abstention from Mr. Sailer and Mitchum since were not members of the Board during this meeting. 2. Monthly review of financials (AB 2912) for August 2020. 3. Board authorization of Transfers and Expenditures over $10,000 (AB 2912) for Sept 2020. 4. Approval of new member Bruce Dalfonso, Architectural Control Committee. 5. Approval of new members Joanne Perry and Rita Nastri, Communications Committee. 6. Resignation of Jan Foster as Chair of Landscape Advisory Committee. 7. Approval of Jane Payne as new Chair of the Landscape Advisory Committee. 8. Resignation of Marge Miller and Georgia Morrow from the Rules & Regulations Committee Approved items 1-5, 7-8. Vice President Deacon pulled item #6. Jan Foster Resignation as Chair of the Landscape Advisory Committee: On behalf of the Board and community, VP Deacon thanked Chair Foster for leading the landscape renovation project, in spite of some opposition, and for saving hundreds of thousands of dollars in rebates and water conservation for the community. Approved resignation with regret. Ms. Foster will remain a member of the committee. NEW BUSINESS: Nutmeg Wall Project Contingency Addition: The original estimated plan for the Nutmeg wall extension did not warrant contingency dollars. However, a contingency is now necessary to cover additional costs arising from the COVID-19 pandemic. Approved contingency in the amount of $10,000. Proposed Angled Parking Stall Signs: On Sept. 11, the board was presented with a striping layout option for angled parking stalls adjacent to the tennis courts. The layout included a double yellow line separating ingress and egress as well as arrows directing the vehicles how to exit the Clubhouse parking lot. Signs would be posted in front of these stalls instructing drivers how to exit the parking lot from the angled parking stalls. The top of the sign says, "EXIT LEFT ONLY" with a visual depiction of exiting left at the bottom. Staff is proposing a total of nine signs for the angled parking stalls. One sign in front of each of the "Limited Mobility" parking stalls. Moved to purchase the nine signs, U-Channel posts for mounting and necessary hardware for a cost of $750. The vote was quashed 3-3. HOA NEWS The following is the approved upcoming Holiday Schedule for Associa-PCM employees during which the Administrative Offices will be closed: | THE COLONY NEWS | DECEMBER 2020 | 11 Meeting highlights continued from previous page Thanksgiving Day: Thursday, Nov. 26 Day after Thanksgiving: Friday, Nov. 27 Christmas Eve: Thursday, Dec. 24 closed from 12 noon Christmas Day: Friday, Dec. 25 New Year's Eve: Thursday, Dec. 31 closed from 12 noon New Year's Day: Friday, Jan. 1, 2021 The Clubhouse, Pool and Spa Areas will also be closed: Thanksgiving Day: Thursday, Nov. 26 Christmas Eve: Thursday, Dec. 24 from 12 noon Christmas Day: Friday, Dec. 25 New Year's Day: Friday, Jan. 1, 2021