Issue link: https://imageup.uberflip.com/i/1411265
cannot be seen from the street. Director Horlock recommended giving the committee more authority to make these types of decisions, which will require a rule change. CONSENT AGENDA: Presented the following items for approval: 1. Approval of June 17, 2021, General Board Minutes. 2. Monthly Review of Financials (AB 2912) for May and June 2021. 3. Board Authorization of Transfers and Expenditures over $10,000 (AB 2912) for July and August, 2021 4. Approval of 50s/60s Dance Contract, Social Committee 5. Reserve Transfers: *Environmental Concepts Landscape Maintenance (ECLM), Bermuda Grass Spray & Seed ...................... $220.00 *ECLM, Tree Removal – Peralta ........................ $250.00 *ECLM, Tree Removal – Emerado .................... $250.00 *ECLM, Root Barrier – Alta Mira ..................... $506.50 *ECLM, Tree Replacement Group #1 ............. $1,780.00 *ECLM, 2020 Annual Tree Review – Removal & Installations ............................................................ $7,545.00 Approved as presented. TREASURER'S REPORT: Director Sailer presented the May 31 and June 30 Unaudited Interim Financial Statements prepared by Associa/PCM. Approved. Approval to File Foreclosures: APN #947-721-043 and APN #947-370-033-4: The Association's new delinquency attorney, Witkin & Neal, is seeking Board authorization to foreclose on APN #947-721-043 ($20,446.47) and APN #947- 370-033-4 ($15,401.50) due to delinquent assessments. Approved. NEW BUSINESS: • Resignation of Bob Fulton and Jim McGlashan, Access Control & Safety Committee: Accepted with regret. • Resignation of Wes DeHoll, Landscape Advisory Committee: Accepted with regret. • Clubhouse Exterior Wood and Stucco Repair and Paint Project Proposals: Based on the Reserve Study, the Clubhouse and Annex Building are due for repainting. Staff has also identified several major stucco and wood repairs that need to be addressed. Staff completed a detailed scope of work that addresses the major exterior repairs and met with a local Sherwin Williams representative who provided paint and preparation specifications included in the RFP and also identified 6 painting contractors with construction divisions to address the woodwork portion of the project. The scope of work has 2 sections: Section 1 – Major Repairs, Replacement and Preparation: Replacement of wooden beams in front of the Auditorium and near the riser room located on the south side of the Clubhouse, pool building overhang posts and anchor supports, rotted fascia boards, dented drain spouts, rusted air vents, and major stucco wall repairs outside the Administration Office and on the north side of the Clubhouse where the wall is bulging out. Section 2 – Normal/Minor Surface Repairs, Preparation and Paint: Surface preparation, minor surface repairs, caulking, sealants and painting of the Clubhouse exterior including the Annex, trash enclosure, storage shed, pony walls around tennis court, tennis court pergola, pool pump room exterior, pony walls around the pool area and the bar-b-que island. RFP was emailed to the following painting companies: Certa Pro Painters, Empire Works, Painting Unlimited, Pro Pilot Painting, PrimeCo Painting, ProCom Painting. Approved proposal from PrimeCo at a cost of $79,112. Approved $15,888 contingency, with total amount not to exceed $95,000. Funding from Association Reserves. • Approval of Exterior Christmas Light Proposal: Management presented a proposal from California Christmas for exterior Holiday lighting. Their staff and electricians were a pleasure to work with and provided a quality product, so they were asked to provide a quote for the same products as last year. Approved California Christmas estimate #2411 at a cost not to exceed $2,650 to install Holiday lights around the exterior of the Clubhouse and Guard House. ARCHITECTURAL ADVISORY COMMITTEE Proposed Miscellaneous Architectural Guidelines Proposed new rule to address miscellaneous items, seen throughout the community. During inspections it has been noted that there are an excessive number of items in homeowner Board Meeting Highlights, continued from previous page Board Meeting Highlights, continued on following page | THE COLONY NEWS | OCTOBER 2021 | 7 HOA NEWS