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The Colony News April 2022

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HOA NEWS | THE COLONY NEWS | APRIL 2022 | 9 Board Of Directors Meeting Highlight continued Pedestrian Signage at Clubhouse Main Entrance: The Access Control & Safety Committee presented two types of signage to place in front of the Clubhouse Main Entrance, which state "Stop for Pedestrians." This was proposed in an effort to draw attention to drivers and reduce the possibility of a pedestrian being struck by a car. The Board approved purchase of the signage. Audit and Tax Preparation for Year End April 30, 2022: Management presented an engagement letter and proposal from Newman Certified Public Accountants, PC to prepare the Association's audit and tax preparation for the 2021-22 fiscal year. The Board accepted the proposal at a cost not to exceed $2,300.00. Preparation of Ballot and Tabulation for Golf Course: Management presented a proposal from The Inspectors of Election to prepare the Golf Course Ballot Mailing and "Virtual" tabulation of the votes. The services include Election Administration and Inspector of Election Services. The Board approved The Inspectors of Election company to perform the Golf Course Ballot mailing and virtual tabulation of votes at a cost not to exceed $7,664.00. Soundstripe Music Subscription: In order for the Communications Committee to legally stream music on the Association's YouTube video feed of Board meetings or other productions, each song or sound bite needs to be royalty free or licensed. Our Audio/Visual Consultant Jake Henricksen recommends subscribing to Soundstripe, which will allow use of thousands of songs, sound effects and video to incorporate into productions that are streamed to the residents. Approved the subscription for $139.00 annually. Replacement of Field Camera: The Communications Committee would like to replace their existing XA25 field camera with a XA45. The Board approved the purchase of the Canon XA45 professional camcorder at a cost of $2,300.

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