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8 | THE COLONY NEWS | JULY 2022 | HOA NEWS BOARD OF DIRECTORS MEETING HIGHLIGHTS: MAY 19, 2022 Highlights as presented are a condensed preliminary draft until approval by the Board at the next meeting. A complete copy is available in the HOA Office. Majestic Asset Management Litigation and Possible Golf Course Acquisition: Vice President Dalfonso updated the membership on the Majestic Asset Management litigation. The Receivership Status Hearing was held on Friday, May 13. The next scheduled hearing is Aug. 26. Currently, the Receiver is struggling with getting rounds. Therefore, the Board authorized the third $20,000 payment. If the golf course closes, the cost to rehab it back will be expensive. The Golf Course Committee is hopeful that with the assistance of a PGA Expert, Food Expert, Food & Beverage and increased golf play, the golf course can be turned around. Currently, the GCC is putting together subcommittees to assist with the possible acquisition of the golf course. Business Structure - Hired a new law firm to create the LLC, naming new company, "Colony Creek Properties," and rebranding golf course name - TBD. Management Company – Made contact with eight Golf Course Management Companies, creating Request for Proposal. Some PGA companies desire to bid. Course Maintenance – Maintenance and rehab of course will increase play, considering revamping course layout. Golf experts are encouraging Board/GCC to turn course back to an Executive Course. Food & Beverage – The Restaurant is a BIG DEAL. F&B professionals to assist in this area. Financial – Purchase price, various models, cash flow, timing: Finance Advisory Committee to assist with how to spend money for golf course restoration. The wheels are moving if the Association is able to acquire the course. Resignation of Jim Gillespie, Emergency Preparedness Committee: Accepted the resignation and thanked him for his service. Area Walk Plantings: Management has completed their front yard area walks with the Landscape Advisory Committee and Environmental Concepts Landscape Maintenance (ECLM). Authorized ECLM to plant new or replacement plant material at a total cost of $30,707.45 throughout the community. RV Parking Rule: The proposed RV Parking rules were tabled for further evaluation. Amendment to Rule 14.3 ACC Application Date and Time for Submission, 30-Day Member Comment: The Architectural Control Committee submitted a recommendation to amend the Rules and Regulations Section 14.3 that refers to the deadline in which homeowners can submit their applications prior to the Committee meeting as follows: 14.3 Architectural Control Committee Approval: The ACC will review and act upon the application within 30 to 40 days depending on when the application is submitted in relation to the time of the ACC's next meeting. The deadline for submitting forms for review by the ACC is 4 pm the Thursday before the next regularly scheduled meeting. The time period runs only when a complete application has been submitted. In some cases, the ACC may ask for additional information. In those cases that do not meet the Architectural Standards, or the criteria of the CC&Rs, the ACC will disapprove the application. Approved the proposed rule change for 30-Day Member Comment. The rule will be presented for final approval at the August 2022 General Board meeting. Social Committee Bank Account: The Social Committee is requesting "Shared Access" to the Committee's Chase bank account, which is available through an online Chase login only. Approved. Interior Christmas Décor: Management presented a proposal from Inside Plants to provide the Clubhouse Interior Christmas Holiday Décor. This year's theme will be a "Traditional Christmas" of red and green bulbs and ribbon. Approved the proposal at a cost not to exceed $5,600. Meeting Room Furniture: The Board's Meeting Room space is in need for an upgrade. The table is not large enough to comfortably accommodate the Board and staff, the power module is not easily accessible and the chairs have become worn. Management presented three proposals from Quality Office Furniture, System Source and G/M for Board consideration. Approved the System Source proposal to provide a conference table, 14 chairs and two credenzas at a total cost of $34,300. The Board was not satisfied with the proposed chairs and will re-evaluate other chair options at the same price. Associated Engineering Consultant (AEC) Proposals for Engineering Plans, Bidding Documents and Project Management for 2022 Asphalt Rehab Work: Management received two proposals from AEC to provide Engineering Plans, Bidding Documents and Project Management for the 2022 Asphalt Rehab Work. Approved AEC proposals at a total cost of $22,290 plus a $1,200 contingency. Replacement of the Swimming Pool Chemical Controller: Management was notified by 1StopPoolPros that the swimming pool automated chemical controller was malfunctioning. The vendor recommended installing an IPS M920 chemical automation system, which is designed for commercial pools, compliant with California Title 12 requirements and comes with a 5-year warranty. Approved proposal to replace the automated chemical controller at a total cost of $3,200. 2022 Associa-PCM Holiday Schedule: Management presented the 2022 Associa-PCM Holiday Schedule for Board review. Approved.

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