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6 | sun lakes lIfestyles | MaRCh 2014 | CoMMunIty news CoMMunIty news | sun lakes lIfestyles | MaRCh 2014 | 7 3URSRVHG5XOH$PHQGPHQW1RWLƓFDWLRQ5XOH$UWLƓFLDO7XUI 3URSRVHG5XOH$PHQGPHQW1RWLƓFDWLRQ5XOH2XWVLGH)RRG3URYLGHUV The Board reviewed the following proposed amendment, to the Sun Lakes Country Club Homeowners Association General Statement of Rules and Regulations that appear in the Association's 2014 Local Phone Book, Sun Lakes Edition (reference pages 12-18), at its January 16, 2014 open session meeting. The Board will vote upon the proposed amendment at its April 17, Open Session Meeting, following publication. If the Board votes in favor of the proposed rule change it would go into effect May 1. Changes are reflected in bold, italic and underlined print. Please note previous pending rule changes are so noted. Architectural Standards 7.20: Landscape. a. Within 120 days from the close of escrow of a new home, the owners must install and thereafter maintain the landscape at their residence. This includes regular maintenance and the periodic replacement of trees, plants, grass, and other vegetation and any approved artificial grass at the residence when needed or requested by the Master Architectural Committee. c. Trees, shrubs, plants and other vegetation are not to encroach into or onto adjoining lots or common areas. This includes the root ball or root system, as well as the crown or foliage of a tree, shrub or other vegetation and any approved artificial grass at maturity. Planting of trees on a property line is not permitted except where zero lot line and Z lot line easement conditions exist. In these easement conditions, the trees and shrubs cannot encroach into or onto the adjoining lots, as defined by the easement line and not the lot line. (See Appendix Diagram C for additional information regarding side yard easements.) g. The visual aspect of the front-yard landscaping is considered very important. The Master Architectural Committee will require that landscaping which can be seen from the street or streets (corner lots) have a balance between the front-yard softscape and front yard-hardscape. As a guideline, the Master Architectural Committee will generally look for the front-yard area (not including the driveway at its original width) to have a minimum of 50 percent softscape. The Master Architectural Committee may consider front-yard areas (not including the driveway at its original width) with less than 50 percent softscape as an exception. One condition where the Master Architectural Committee may consider less than 50 percent softscape for the front yard is when, at the front of a house, there is a significant difference in vertical elevation between the street and lot. Elevation drawings may be required. For the purposes of this paragraph, the Master Architectural Committee may consider artificial grass as softscape if its installation allows for rainfall to pass through it and into the native soil beneath rather than being diverted to the street or other drainage device. h. Hardscape in the front-yard area needs to have a balance with a sufficient amount of softscape in order to preserve an attractive streetscape within the Sun Lakes community. Hardscape material, such as concrete, brick, masonry, tile, slate, rock, stone, etc., shall be less than 50 percent of the front-yard area (not including the driveway at its original width). The Master Architectural Committee may consider hardscape in the front-yard area that exceeds 50 percent when special circumstances warrant the exception. Courtyards are allowed as part of the front- yard hardscape and will be considered for approval by the Master Architectural Committee on a case- by-case basis. For the purposes of this paragraph, the Master Architectural Committee may consider artificial grass as softscape if its installation allows for rainfall to pass through it and into the native soil beneath rather than being diverted to the street or other drainage device. i. Softscape shall be a form of living vegetation, such as grass, plants, bushes, or flowers, that will substantially cover the softscape area within two growing seasons. When softscape plant material, such as bushes and/or flowers, is being used that will show an open area or bare dirt, the open area or bare dirt is to be minimal and must be free from weeds and be maintained so that no dirt or other material will run off when being watered. Consideration must be given to the dormant period for certain plants, and supplementary ground cover may be necessary to achieve coverage between plants on a year-round basis. When a large area of the front yard is being planted with only one variety of softscape plant material, the maximum height generally should not be more than 12 inches at maturity. When the front- yard softscape plant material has a variety in height, the maximum height of any species generally should not be more than 36 inches at maturity, and at least 50 percent softscape plant material must be less than 12 inches at maturity. All softscape plant material shall be maintained at a height that is considered normal for the variety of the plant material, within the above limits. Generally, all plant material, in areas other than the front yard, should not exceed 6 feet (except trees). No front- or side-yard plant material can be installed or maintained in a manner that would interfere with the visual safety of vehicular traffic. For the purposes of this paragraph, the Master Architectural Committee may consider artificial grass as softscape if its installation allows for rainfall to pass through it and into the native soil beneath rather than being diverted to the street or other drainage device. 7.32 ARTIFICIAL TURF MINIMUM SPECIFICATIONS a. Turf shall be designed to approximate the appearance of tall fescue, the predominate natural turf in Sun Lakes. b. Blade material shall be predominately polyethylene (sometimes referred to as polyolefin). c. Shall be a minimum face weight of 42 oz. per square yard of unfilled artificial turf d. Installations requiring infill materials shall use infill of the silica sand variety. e. All electric, water, gas and irrigation lines and conduits shall be run outside the perimeter of an artificial turf installation with the exception of those that provide direct service to the resident and to softscape located within the turf area. f. Shall be lead free g. Shall be designed to allow water to percolate through the synthetic grass at minimum drain rate of 30 inches per hour to an adequate drainage system installed underneath the artificial turf to prevent run-off, pool and flooding. h. Shall have a warranty that protects against color fading and a decrease in pile height. i. Shall have a minimum warranty of eight (8) years. j. Blades shall have a minimum of two colors and an average pile height of 1.75". ARTIFICIAL TURF INSTALLATION a. Installer must be Association of Synthetic Grass Installers (ASGI) certified b. Installer must be licensed. c. Turf and installation must meet or exceed "Sun Lakes Artificial Turf Minimum Specifications"– determination to be made by Master Architectural Committee (not homeowner or contractor) d. As with regular turf, any leaves, twigs, animal droppings or other debris swept, raked, washed or otherwise moved from turf to community sidewalks, gutters or streets must be immediately picked up and properly disposed of by homeowner. e. Application to Master Architectural Committee must include: 1. Complete contract between homeowner and installer including: complete specifications of turf construction including all materials turf and in-fill is made of; seaming process; base preparation; slope contour; drainage system; irrigation system; tree and plant types; placement; and statement signed by vendor that the SUN LAKES ARTIFICIAL TURF MINIMUM SPECIFICATIONS have been met. 2. A 12" x 12" sample of the turf proposed to be installed, including any proposed in-fill material 3. Dimensioned site/plat plan showing all artificial turf, hardscape and softscape details 4. Detailed description of the 36" (minimum) buffer zone between neighboring properties 5. List of any and all installations of artificial turf/synthetic grass by contracted installer in Banning and Beaumont f. All products must appear natural at all times and any deviation from a natural look due to improper installation or inadequate maintenance is a violation of these standards. g. Product improvements occur over time; the Master Architectural Committee will remain open to reviewing new products and solutions as they become available and may modify, from time to time, the "Sun Lakes Turf Minimum Specifications" and these Standards. NOTE: "Zero lot line" properties may require special, additional standards. Neither this research team nor the Master Architectural Committee has looked into this issue; and impact on sub- associations has not been addressed. The Board reviewed the following proposed amendment, to the Sun Lakes Country Club Homeowners Association General Statement of Rules and Regulations that appear in the Association's 2014 Local Phone Book, Sun Lakes Edition (reference page 36), at its January 16, 2014 open session meeting. The Board will vote upon the proposed amendment at its April 17, Open Session Meeting, following publication. If the Board votes in favor of the proposed rule change it would go into effect May 1. Changes are reflected in bold, italic and underlined print. Please note previous pending rule changes are so noted. Food Providers for the Main Clubhouse 1. There will be no outside food providers allowed in the Main Clubhouse. This includes the restaurant, Sandwedge, veranda, ballroom, and meeting rooms. 2. Exceptions: A. Bingo participants may bring snack items for their own consumption B. Dessert type items may be provided by Committees, Clubs, Groups or Private Parties if the restaurant is unable to accommodate them. 1. Arrangements must be made through the Banquet Coordinator Food Providers for North and South Clubhouses 1. Districts, Committees, Clubs, Groups, and Private Parties may use non-association food providers in the North and South Clubhouse only. 2. Residents of Sun Lakes Country Club are personally liable for any food items that are prepared at home or brought from home. 3. Outside Food Service Providers must provide the following information to the Recreation Director prior to contracting to cater events in either the North or South Clubhouse. All documents must be kept current. A. Business License B. Liability Insurance with a minimum limit of $1,000.000.00 C. Workers Compensation Insurance D. Certificate of Serve Safe E. Food handlers permits for all of those serving food All liability insurance certificates must include Sun Lakes Country Club Homeowners Association and Professional Community Management (PCM) as additional insured parties on the primary contract. Any food service provider who is unable to provide the documents listed above will not be permitted to contract to serve food or beverages on the common area property of Sun Lakes Country Club Homeowners Association. Violations of the agreed upon policies may result in loss of privileges Using a statistical software program, surveys were tallied and we have begun to analyze information that will guide us in our marketing efforts. The following is what the committee highlighted as being the top ten. Ninety-six percent stated they have or will recommend SLCC! 1. 62 percent of responders have lived here 10 or more years. 2. 61 percent found Sun Lakes by referral from family and friends (others: long term residents found us through developer advertising and recent ones through local searches and on-line). * This fact needs to be foremost in our marketing to attract new buyers. 3. 52 percent are 70 years and older. *We need to be planning for a higher future turn-over. 4. 64 percent are married.* As spouses die, the single population will increase and they may need a change in social activities. They may also experience a change in their finances, ie; decreased income. 5. 64 percent consider themselves to be Active or Very Active. * This being the case, we need to look at a system for getting volunteers. 6. 31 percent play golf and 42 percent of those have annual golf membership. *Use of golf course is obviously being impacted by aging. This will continue to be a challenge for the Board and our Committee. 7. 95 percent use our restaurants. (60 percent sometimes – 35 percent frequently ). * Need to encourage more frequency. 8. The top ways the responders learn about community activities are: a. 27 percent Lifestyles b. 26 percent District Newsletters c. 17 percent Neighbors d. 9 percent Channel 97 e. 7 percent Lobby Receptionist f. 3 percent Web Site g. 2 percent Board Meetings h. 2 percent Delegate Meetings This information was very revealing. It emphasizes the importance of the District Delegates and the need for every District to elect Delegates who are willing to publish a comprehensive and accurate monthly newsletter. This is also true of Lifestyles. Those who do follow Board Meetings watch it on Channel 97 ( important to ensure the quality of Channel 97 rebroadcasts). 9. 69 percent use e-mail. * Notifications of emergencies through e-mails – 55 percent yes / 45 percent no. 10. 13 percent are currently working. * This equates to about 800 residents of those who responded. The committee will continue to utilize the results and institute stages of marketing as needed. A full analysis of the survey and comments were provided to the Board with recommendations. We will continue to keep you updated on our progress. Survey Update Management will conduct a New Homeowner Orientation Meeting at 1 pm on Tues., March 4, at the South Clubhouse. Staff will be present to discuss the various aspects of Sun Lakes Country Club and answer any questions new owners may have concerning the community. Please RSVP to the Administration receptionist in person, by e-mailing alopexz@pcminternet.com or calling 769-6649. New to Sun Lakes?

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