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16 FOUR SEASONS BREEZE | JULY 2014 | COMMUNITY NEWS COMMUNITY NEWS | FOUR SEASONS BREEZE | JULY 2014 17 Driving Four Seasons Circle has become even more dangerous, if that is possible, by the increase in traffic due to construction activity, new residents moving in and deliveries, services and workers for the new homes. The resurgence of house sales has also led to transfer of properties to the Association from the builder. In June several patches were inspected by the Landscape Committee for transfer. Most of these areas are adjacent to Four Seasons Circle and a few are cul-de-sacs. The turnover process involves the Landscape Committee with the Board Liaison, Euclid Management, potential landscape contractors, the builder and the builder's landscaper conducting a joint walk of the new areas. All eyes are on both the actual plant life and the approved drawings for each area. Where a discrepancy is observed an analysis is made as to the cause, e.g., a plant may have died due to lack of water or be missing entirely, a different plant from the plan may have been planted or the plant scheme may have been adjusted due to terrain anomalies. Whatever the cause, it is noted by all parties. The irrigation system is vetted and in cases where the metered area covers both new Association property as well as property still belonging to the builder a determination is made as to the cost sharing ratio. At the conclusion of the walk a "Punch List" is prepared detailing what the builder will correct or replace and the effective date of the transfer. The landscape contractors are asked to prepare bids for maintaining the properties and making any changes or improvements desired by the Landscape Committee. In some cases the developer plans call for plants that experience has shown are undesirable here at Four Seasons. Since the plans were approved by the city several years before, it was not possible to make changes prior to implementation. Flax plants adjacent to sidewalks are an example as they overgrow the sidewalk detouring pedestrians into the street. After the Punch List has been cleared by the builder and with concurrence of the Board, the property is formally transferred to the Association. ~ Leonard Tavernetti Landscape Committee At our May meeting, the Financial Statements for April 2014 were reviewed and reflected the following significant items: Net Income Year-to-Date was $145,058 and total reserves were $4,240,768. The Accounts Receivable (delinquencies) was $46,876. Our total HOA expenses for April (excluding reserve allocations) were $187,159. This was under budget by $55,574. The Front Yard Cost Center expenses for April 2014 were under the monthly budget by $922. The Springdale Cost Center Expenses for April 2014 were over the monthly budget by $75. There were two CD renewals reviewed and a recommendation to renew at the best prevailing rate for a period not to exceed six months was sent to the Board. A recommendation was also made to move $200,000 from the Morgan Stanley account to the Comerica account to purchase two new CDs in the amount of $100,000 each for a period not to exceed six months at the best prevailing rate. There were six vendor proposals presented and sent to the Board with recommendations for approval. The low bid contractor for the Springdale painting project has informed us that he is willing to reduce his bid by an additional three percent. This information is being sent to the Safety and Facilities Committee for consideration. Jeri Mupo noted that an internal audit at K. Hovnanian found that the billing for 13 water meters, for the common areas, had not been transferred to the HOA when it should have been. This has now been corrected. Len Tavernetti, Landscape Committee Chairman, gave a presentation update on the Front Yard Cost Center activity, making sure that we were both on the same page with budget to actual figures. Accounts Receivable update report by Wayne Staples stated we are still in good shape with only one former owner and 13 current owners in arrears. Our next meeting is July 29, at 1 pm in the Lodge Conference Room. All homeowners are encouraged to attend. ~ Noel Myers Finance Committee We meet the second Tuesday of the month in the Board Room at 9 am. Our agenda has been full these past months. A sub-committee was formed to review the indoor pool survey with the goal of assigning pool activities during the proposed time, 8 am to 8 pm, as residents felt they would utilize the pool. Additionally, Pool/Spa rules are being developed. With the kiln operational for about six months, initial usage and safety guidelines are being reviewed. Electronic smoking prohibition received final approval and was sent to the Board. ~ Barbara Miller Rules & Regulations At our June meeting, we covered a number of items concerning both safety and facilities. Maintenance is vital to any facility if it is to operate in a safe and effective manner . There are two common types of maintenance: emergency and preventative. Emergency repairs are necessary when something breaks. An example is the air conditioner in the Game Room. Repairs were needed and an emergency work order was placed. More common is preventative maintenance, which is carried out on a piece of equipment at a certain interval. Maintenance can be costly in terms of dollars and impact on operations. An example is the Bistro. If equipment is not maintained, there is no food service, there is no social gathering point, and there is no focal point for entry into the Lodge. Euclid Management, the Board of Directors and our committee have the reserve study to ensure that a schedule of maintenance procedures, and/or replacement, of equipment is followed in the long term. Our next meeting is July 1 at 9 am at the Lodge. ~ Dennis Gray Safety & Facilities Above: Flax plants on Plymouth Rock that had to be removed after transfer. Left: Flax plants at Four Seasons Circle and Rim Trail. Areas to be transferred to the Association in June (Yellow are planned areas and green are future areas.)

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