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| SUN LAKES LIFESTYLES | MARCH 2016 | 9 From the General Manager Member questions from previous meeting: Two members questioned the increase in fees for the RV Lot storage facility. A very good question. When the board of directors begins the budgeting process they look into every way possible to hold the monthly assessments as low as possible. This year, in review of all of the association's ancillary income (golf, food & beverage, trips, shows, excursions) they believed it was in the best interest of the whole community to moderately increase some of the fees. You see, every dollar received by the association that is not assessment income helps offset the costs to the entire community through their monthly assessments. Over the course of the last few years, ancillary activities fees have been incrementally increased to assist in the overall wellbeing of the community. 2016 just happened to be the year that the RV Lot was impacted. A member questioned how the solar generating facility ballots were tabulated. The solar balloting was conducted in the very same manner that the normal annual election of the board of directors is handled; through the extrapolation process. January Open Session Board Action Items: The Board approved the appointment or reappointment of the following members to the respective advisory committees. Master Architectural Committee: William McDade, Rich Messick, Luther Brooks. Maintenance & Landscape Advisory Committee: Doug Deans, Nita Cooke, Linda Spaulding. Safety & Security Advisory Committee: Ruth Madon, Patricia Bowen, Robert Pochedly, John Andrews. Finance Advisory Committee: Wes McDaniel. The Board appointed or accepted resignation(s) from the following Members to the Delegate Assembly: Resignation of Bert Appell as the Delegate for District 1; Appointment of Allen Jaszcar as Alternate Delegate for District 2. The Board approved for publication and member comment a proposed change to the architectural standards relating to rope/string/ icicle lighting. The Board approved for publication and member comment a proposed change to the architectural standards relating to the use of artificial flowers on the exterior of a members home. The Board approved a proposal to install a wrought iron fence outside of gate 3. The Board denied the establishment of the Sun Lakers Care group. The Board approved a proposal to install an ice machine at the crossroads restroom on the championship golf course. • The Board approved a request from the EPAP organization to purchase two additional defibrillators. The Board approved a proposed schedule for the creation of the 2017 pro-forma budget. The Board discussed the disposition of the 2015 surplus funds. The Board approved a request from the Relay for Life to host an event at Sun Lakes on April 22. The Board approved a recommendation from the Restaurant & Lounge Advisory Committee to allow a charity week restaurant coupon. The Board denied the request to open the clubhouses earlier. The Board approved a request from the San Gorgonio Memorial Hospital Foundation to sponsor their perfect partner dinner where the Sun Lakes Charity is being honored. The Board approved a recommendation from the Bingo Advisory Committee to donate $500 to the San Gorgonio Memorial Hospital Foundation, Behavioral Health Center. The Board approved the request from the San Gorgonio Memorial Hospital to conduct its Auxiliary Awards Luncheon at Sun Lakes. The Board approved the recordation of a lien on six delinquent members accounts. The Board approved a resolution to write off debt deemed uncollectable. January Report on Executive Session Action (non-confidential): The Board of Directors held Executive Session Board meetings on Dec. 3, 2015, Jan. 7, 2016 and Jan. 21, 2016. At these meetings litigation, member discipline, formation of contracts, and personnel matters were discussed. The following are action items the Board took at these meetings: The Board awarded the Audit & Tax Preparation Services to VanderPol & Company for a fee not to exceed $9,500. The Board held a show cause hearing for delinquent assessments. The Board voted to send five delinquent member assessment accounts to the association's collection attorney in an effort to collect past due assessments. The Board awarded the Inspector of Election Services for the Annual Meeting of the Membership to the company called "Inspector of Elections" for an estimated cost of $13,026.19. There were two requests for parking variances, which after careful consideration, the Board denied both requests. The Board approved the renewal of the entertainment contract to "A Touch of Class" musical agency for the 2016 entertainment scheduling in the lounge. The Board ratified the emergency replacement of the Main Clubhouse Boiler for $15,600. The Board ratified the emergency replacement of the Chemical Controller at the Main Clubhouse Spa for $3,982.92. In the reserves, there are a few items that were scheduled for repair/replacement at the North Clubhouse. With that being said, the Board approved the replacement of the cabinets/ countertops/and appliances in the North Clubhouse Kitchen using American Eagle as the vendor for $27,900. That will include custom stained cabinets, granite countertops, and stainless steel appliances. Along with that, the carpeting in the North Clubhouse hallway will be replaced with New Horizon Carpets for $4,880. Next, the interior blinds will be replaced through American Eagle for $4,220. Finally, the Board approved the interior of the North Clubhouse to be painted with American Eagle as the vendor for $7,525. These items are currently being scheduled with the Recreation Department and work will most likely start sometime in March. In the reserve, the wrought iron painting was due to be completed. The Board reviewed the proposals and selected American Eagle to complete the work for a cost of $45,577.40. This includes all wrought iron throughout the property including Sun Lakes Blvd., All Gates, District 18 & 19, North Clubhouse Parking Lot, & Edison Easement. The North Clubhouse Outdoor Shower at the pool was due to be replaced through the reserves and after reviewing three proposals, the Board approved the low bidder, American Eagle Construction for a cost of $8,950. The fountains on the executive course at holes 7 & 8 were due for replacement in the reserves. The Board reviewed three proposals and approved Steve Walters to complete the work at a cost of $9,576.08. The Board reviewed a Personal Money Judgment from a delinquent member who has moved out of state. After careful consideration, the Board voted to close the books on the account and take no further collection action. The Board reviewed a request from a homeowner to settle their delinquent assessments account. After careful consideration, the Board accepted the settlement. The Board discussed other options for a solar project within Sun Lakes Country Club. The Board discussed the legal disposition of the surplus funds. The Board reviewed the engineer proposals for the 2016 pavement rehabilitation project. The Board reviewed the proposals for the engineering and selected Associated Engineering Consultants, Inc. (A.E.C.) at a cost of $ 6,220 to create plans and specifications for the street rehab project. Finally, the Board held one member show cause hearing in regards to member discipline. By Jeremy Wilson, General Manager

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