Image Up Advertising & Design

12 | SUN LAKES LIFESTYLES | JUNE 2016 | By Jeremy Wilson, General Manager Member Questions from the April Open Session Meeting: 1. A Member commented on his statement from the previous month's Open Session regarding the Association's hearing process and also complimented a staff member. 2. A Member asked to have reserve items that are being repaired or replaced brought into the Open Session meetings for approval so the members can comment, rather than being completed in Executive Session. The Board brought this matter under consideration and will be discussing non-confidential contract matters as well as projects in the Open Session meetings. 3. A Member asked three questions. Those questions are: a. Where do we stand with the dog park? b. Are dogs allowed on the Sandwedge patio? c. When will we be expanding the lounge? First, the dog park was a topic the Board asked the District Delegates to poll their members about last year. A survey was completed by the District Delegates and the results were tallied and presented to the Master Board. The survey results expressed that a majority of residents were not in favor of having a dog park at Sun Lakes, so the Board took no further action. Secondly, dogs are not allowed on the Sandwedge patio per our rules and regulations. In Article 6, Section 6.01, #3 states: Pets are not permitted in the clubhouses, pools, spas, outside eating areas, or on the golf courses. The Association enforces the established ADA guidelines for service animals in all common area facilities. Lastly, expanding the lounge was a topic that was explored when the Main Veranda was being refurbished approximately 3 years ago. Unfortunately, it is not permissible by the Riverside County building code because if we expand the footprint of any part of the Main Clubhouse, then more parking is needed, which is not currently possible. April Open Session Board Action Items • The Board is interested in forming an Ad Hoc Decorating Committee. Please contact our Recreation Director, Jason Ewals, for more information. • The Board Approved the request from the Billiards Group for a computer, cabinet, and printer for the MCH billiards room at a cost not to exceed $120. • The Board Approved the recommendation from the Recreation Director for a court usage schedule for Pickleball and Paddle Tennis. • The Board Approved the recommendation from the Recreation Committee to install WiFi in the North and South Clubhouses. • The Board Approved the request from the Sun Lakes 8-ball group to install five 8"x10" framed pictures in the Billiards Room. • The Board Approved the request from the Women for Hope to host their annual golf tournament at Sun Lakes. • The Board Approved the recommendation from the Bingo Committee to donate $2,500 to the Sun Lakes Charity Week. • The Board Approved to send 16 delinquent property owners an intent to lien letter. April Report on Executive Session Action (non-confidential) The Board of Directors held an Executive Session Board meeting on April 7, and April 21. At these meetings legal matters, member discipline, formation of contracts, and personnel matters were discussed. The following are action items the Board took at these meetings: • The Board discussed a members request for an age qualification variance. • The Board approved to send two delinquent member accounts to the association's collection attorney. • The Board received two different requests for a variance on a parking rule. • The Board discussed the legal opinion on surveillance camera audio recording in common areas. • The Board received 3 proposals for the replacement of the Main Clubhouse Arts & Crafts Room Tables, Chairs, Easels, and Carts which were due to be replaced in the reserves. After discussion, the Board approved the replacement of 20 arts & crafts room chairs from Crate & Barrel, 2 carts from Global Industries, and 3 easels from Full Compass for a cost not to exceed $4,000. During this discussion, the Board felt that the tables in the room were in good condition and their replacement could be deferred. • The Board received three proposals for the replacement of the waterfall pumps at Gate #1 which were due to be replaced in the reserves. Due to their condition it was determined replacing the pumps was necessary. The Board voted to approve the replacement of the pumps with Legend Pump & Well Service at a cost of $86,400. • The Board reviewed three proposals for the purchase of a portable bar that the Food & Beverage Department would be able to use for special events in the ballroom and veranda. This item would be a new purchase for the community, and would come from the capital improvements account. The Board voted to approve the purchase with Webstraunt.com at a cost of $4,092.54. • The Board reviewed 3 proposals for the replacement of the Golf Course Maintenance computer. This item was scheduled to be replaced in the reserves and has been determined necessary to replace due to the condition. The Board voted to table this item for further information. • The Board reviewed and discussed a recommendation to foreclose the lien and post judgment direction on two delinquent members accounts. • APN #421-345-010-2 • APN #421-335-013-4 • The Board considered a members request for a refund of annual golf dues. That request was denied per the current refund policy. • The Board reviewed the 3rd party contracts for our landscape maintenance and our pool cleaning services. After discussion, the Board renewed both contracts for one year. • The Board reviewed the draft audit for 2015. After careful discussion, the Board approved the audit subject to a few revisions. • Finally, the Board reviewed 3 proposals for the oversight and construction management of the 2016 pavement rehabilitation project. After reviewing the proposals, the Board selected AEC to oversee the project at a cost of $13,720 with a contingency of $1,200 for lab testing of material if needed. From the General Manager

• Cover