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10 | SUN LAKES LIFESTYLES | JULY 2016 | By Jeremy Wilson, General Manager Member Questions from previous meeting: 1. A Member requested Sun Lakes to look into having a drop box for disposal of old medications and batteries. Staff is currently looking into the matter. The Executive General Manager will report on the status as it becomes available. 2. A Member commented on weeds and hardscape in homes around Sun Lakes. The Member further commented on hardscape vs. softscape and the process commented on slurry seal coats and the cosmetic value of it. Thank you for your comments. The MAC and Planning & Compliance Department work very diligently in approving only landscape work that falls within the approved guidelines. The recent changes in State law makes this process a little more difficult; however, the MAC and staff are working diligently to work within the guidelines, yet be reasonable given the current drought conditions. For more information, please feel free to reach out to our Planning & Compliance Manager, Heather Killian. 3. A Member commented that Walgreens has a drop off container in response to a previous members comments. The member then commented on the proposed architectural rule change pertaining to outdoor furniture. The Board has heard your concerns and has taken them into consideration. This item is on the consent agenda for the Board consideration. May Open Session Board Action Items • The Board appointed Dick Keating and Ralph Giffin to the Finance Advisory Committee. • The re-appointed Garry Myrdahl to the Maintenance & Landscape Advisory Committee. • The Board clarified last month's appointment of the Ad Hoc decorating committee. • The Board approved the request from the Sun Lakes Charitable Trust for donations of time, facilities and discounts for the charity week events. • The Board approved a proposed rule amendment concerning artificial flowers. • The Board approved a proposed rule amendment pertaining to prohibiting smoking within the fences of the NCH and MCH pools. • The Board ratified its previous decision to accept a proposal to repair and replace sections of the fences and gates around golf course maintenance and other surrounding facilities. • The Board ratified its previous decision to accept a proposal to replace 5 computers used in various locations around the property. • The Board approved a recommendation from the RV Storage Area Advisory Committee concerning reducing the number of RV spaces in the MCH parking lot. • The Board accepted a proposed marketing plan as presented by the Marketing Advisory Committee. • The Board discussed changing the days and times for the month Board meetings. No action was taken; the Board will be following up with the advisory committees. • The Board announced the establishment of three public workshops as follows: Solar Project – Nov. 15 at 1:30 pm. MCH Ballroom Photo Speed Cart – June 27 at 1:30 pm. MCH Ballroom Strategic Planning – July 14 at 9 am. MCH Multipurpose Room • The Board tabled a discussion related to creating a template charter for the advisory committees. • The Board approve writing off uncollectable debt in the amount of $6,498.08 • The Board approved initiating intent to lien/lien letters for 17 delinquent homeowners. May Report on Executive Session Action (non-confidential) The Board of Directors held an Executive Session Board meeting on May 2 at 8 am and May 19 at 1:30 pm. At these meetings legal matters, formation of contracts, and personnel matters were discussed. The following are action items the Board took at these meetings: • The Board authorized McIntyre Law Group to foreclose the lien and record a Notice of Default against a property (APN #421-362-003-9). • The Board received a request for a parking variance. After considering the matter, the request was denied. • The Board approved the proposal from CMCI Masonry Construction and the proposal from Elrod Fence Company to replace 131 lineal feet of the golf course maintenance area fencing and install a small garden/retaining wall, pending ratification at the next open session meeting. • The Board accepted the policy created by Director Comerford for capitalizing operating or reserve expenditures. • The Board received a request for a parking variance. After considering the matter, the Board approved the request for a variance not to exceed 60 days. • The Board agreed it would recommend moving forward with the purchase of five computers from Dell; however, formal approval will be done at the next open session board meeting. • The Board agreed Director Comerford would rewrite the Capitalization Policy and then review it again with the CPA. • The Board received a request from a member for a refund of his/her annual golf membership dues. The Board approved the request since it met the criteria of the Golf Membership Refund Policy. • The Board approved the recommendation from the Safety and Security Advisory Committee to refund a member the cost to repair the roof of her vehicle that was damaged by a gate arm. • The Board directed the executive general manager to draft a "Code of Ethics for Board Members." • The following Town Hall Meetings were scheduled (1) June 27 – Photo-Radar Speed Unit (2) July 14 – Strategic Planning (3) November (exact date TBD) – Solar Generating System • The Board instructed Management to forward 17 delinquent accounts to the Association's collection attorney for further collection efforts. From the General Manager

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