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4 | SUN LAKES LIFESTYLES | NOVEMBER 2016 | Member Questions from previous meeting: 1. A member made a comment regarding the letter collection box. The request that a new box be designed and located to allow ease of members to drop off mail from the left side of their vehicle. Submitted ideas for locations. The Board appreciates this suggestion and staff has been directed to develop recommendations to present to the Board. 2. A member made a comment regarding the mats in the pool area is a potential slip hazard. Member suggested removing the mats at the pool. Staff will review the suggestion and evaluate if the mats should be removed, or if there is another solution to prevent slip and fall situations. 3. A member questioned an entry on the financial statements for the community. The question related to an entry in the General Ledger under the expense account for water (549-500). The question was to the reason for entry and the opposing offsetting entry. Next, a question on what the Board will do with any excess income next year and if they possibly will transfer to reserves. The new General Manager will work with Associa to evaluate the Audit entry to water that was referenced by the Member. Further the Board will be evaluating the options on what to do with any year end reserves. August Open Session Board Action Items • The Board approved a variance to a homeowner that allows them to keep their exercise equipment in their outdoor patio area. Further, conditions were placed on the variance that (a) The exercise equipment could not be moved from its current location, and (b) should be covered when not in use. • The Board accepted the resignation of Wes McDaniel and Ralph Giffin from the Finance Advisory Committee. • The Board appointed Judy McCloud, as the Alternate Delegate for District 3; and appointed Desmond Ditchfield, as Delegate for District 22. • The Board approved the publication of proposed rule change 16-06, that pertains to creating a noise policy for the North and South Clubhouses, for member comment (ARTICLE IV – General Rules). • The Board tabled a recommendation by the Marketing Committee for the 30th Anniversary Celebration. • The Board discussed the speed radar unit and the enforcement of speeds at random locations within the community. • The Board approved Turf Conversion Project Planning/ Engineering for the championship course in the amount of $260,000. • The Board discussed the July 2016 Treasurer's Report. • The Board approved the purchase of digital screen, in an amount not to exceed $1,000. The location for installation is the Main Clubhouse Hallway near the recreation offices. • The Board approved the Golf Advisory Committee to work with Al Vallecorsa, Director of Golf Operations, to get better criteria for the yellow flag system. • The Board denied the homeowners request to begin charging a room fee for private parties. • The Board tabled the agenda items pertaining to (1) Bingo Games, and (2) the Bingo Advisory Committee in 2017. • The Board tabled the recommendation from the Marketing Advisory Committee to begin selling advertisement space on the Sun Lakes Website to Real Estate Professionals. • The Board tabled the request from a homeowner regarding Sun Lakes establishing a Sun Lakes Real Estate Brokerage. • The Board approved moving the November Open Session meeting to Nov. 30. August Report on Executive Session Action (non-confidential) The Board of Directors held Executive Session Board meetings on Aug. 10 at 1:30 pm, and Aug. 24 at 1:30 pm. At these meetings legal matters, formation of contracts, and personnel matters were discussed. The following are action items the Board took at these meetings: • The Board received a request for a payment plan on delinquent assessments. After reviewing the matter, the Board voted to approve the payment plan. • The Board reviewed a proposal to revise the election rules and regulations to add verbiage about director conduct. The Board initially tabled this matter pending review by the association's legal counsel. After final review, the matter died, due to lack of a motion. • The Board reviewed proposals concerning the drawings and engineering plans for the possible turf conversion on the championship course. The Board has this item on the open session agenda tonight for discussion and final ratification. • The Board discussed 3rd party contracts and personnel matters as it pertains to the 2017 pro forma budget. • The Board reviewed a member request for a variance to the overnight parking rule. After discussing the matter, the Board voted to approve the variance request. • The Board reviewed a proposal from the Recreation Director to bring the lifeguard services in-house for 2017. After looking at the proposal, the Board voted to approve bringing the services in-house, by hiring one lead monitor, three pool monitors as seasonal employees to enforce the pool rules. Jason Ewals will be the supervisor. • The Board sought legal counsel's opinion on detaching from the City of Banning. Should the matter progress, Town Halls and workshops will be held to discuss the topic with the membership. • The Board held a member show cause hearing for a violation of the rules and regulations. • Finally, the Board discussed matters related to the water dispute with the city of Banning. By Christopher Mitchell, General Manager From the General Manager

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