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6 | SUN LAKES LIFESTYLES | JANUARY 2017 | Member Questions from previous meeting: 1. Q: A member asked where the RV Storage line item is within the budget? A: The RV storage line is located in two places. The income is located under "Non-Assessment Income – Storage Rental Revenue," while the expenses are recorded under the Operations Department's Budget. 2. A member had three questions to ask: a. Q: Regarding the settlement with the city of Banning over the water dispute, would the settlement amount of $113,000 be collected from the members through a billing, or would it be taken from a reserve line item. A: The settlement amount will be paid from a reserve amount in which funds were designated for the water dispute. No additional amounts will need to be collected from the members through a billing. b. Q: Next, can a Sirius Radio be added to the North Clubhouse. A: Staff will be researching this for the Board's consideration. c. Q: Lastly, while walking from Gate 4 to Gate 2 debris had been seen on the sidewalk. The member asked if the General Manager could follow up on this. A: Staff is working with Artistic Maintenance to ensure the sidewalks are addressed as part of their regular maintenance schedule. 3. Q: A member asked about timing of approval of Team Play event held in August. The member went on to state, from the July Marketing Committee minutes, there was a description of an upcoming August event and the Men's Club involvement, as well as the Men's Club expedited vote to approve this event. Further, according to the Marketing Committee's minutes, they recommended approval of $2,000 toward the event. In conclusion, the member stated this event was paid for from HOA funds, but the timing of Board approval did not occur before the event. A: The Board approved the August Interplay Golf Event at the July 25 Open session meeting under the consent agenda. This was placed on the agenda and approved prior to the Aug. 24 event. Technically the Board did approve the event before it occurred. For future events like this, committees must seek guidance and approval from the Board, before committing to any event. The Board will be reviewing the Interplay Golf Events for 2017 and will discuss the use of HOA funds for the events. 1. September Open Session Board Action Items: • Craig Pieksma, Facility Monitor, was recognized by the Board and Art Welch, Mayor of Banning, for saving a woman's life in the Main Clubhouse by performing the Heimlich maneuver. • The Board appointed Carol Spinden to the Bingo Advisory Committee. • The Board appointed Carla Farley to the Maintenance and Landscape Advisory Committee. • The Board approved the request from the Bingo Advisory Committee to go dark the first Tuesday of each month beginning in 2017. • The Board approved the replacement of the AC units for the recreation offices for $7,500. • The Board approved the replacement of the kitchen exhaust fans in the Main Clubhouse for $8,350. 2. September Report on Executive Session Action (non-confidential). The Board of Directors held an Executive Session Board meeting on Sept. 14 and 28. At these meetings legal matters, formation of contracts, and personnel matters were discussed. The following are action items the Board took at these meetings: • The Board received two requests for the refund of annual golf dues. After careful review, the Board approved the requests. • The Board discussed the ongoing water dispute with the city of Banning. • The Board reviewed an engagement letter with Gresham, Savage, Noland & Tilden concerning the detaching from the city of Banning. After considering the matter, the Board denied to move forward. • The Board reviewed and discussed the rental service agreement for the Golf Course Maintenance Uniforms. The Board approved continuing the service contract with AmeriPride Uniforms for $9,600 annually. • The Board reviewed and discussed the replacement of the Main Clubhouse kitchen exhaust fans. The Board discussed the matter and put this item on the agenda for tonight's meeting for a final decision. • The Board held a disciplinary hearing for a member. • The Board reviewed a recommendation to foreclose a lien and record a notice of default on a delinquent homeowners account. The Board approved to foreclose the lien and recorded a notice of default on a property in the community. • The Board reviewed three requests for payment plans and one request to settle on their delinquent account. The Board approved all three payment plan requests and denied the settlement offer. GM Report: October By Christopher Mitchell, General Manager

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