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4 | SUN LAKES LIFESTYLES | JUNE 2017 | GM Report By Christopher Mitchell, General Manager Member Questions from previous meeting: 1. Q: A member had two questions that were answered by the Board: a. A member asked how many rental properties were in the community and what percentage of the population it amounted to. A: Currently, 324 rentals, which amounts to almost exactly 10 percent. b. The same member expressed the concern over properties being bought for the sole purpose of renting/leasing out. Her thoughts were that there was a cut off percentage, (maximum) amount of properties that could be rental/leased properties. A: This item will be reviewed by the Board and evaluated on what the Association can do. 2. Q: A member had two questions, that were answered by the Board: a. The member recommends breaking up the Sun Lakes website into two different areas; the first to make accessible to anyone to preview the community and all it has to offer, for the potential home buyer. Secondly, for homeowners/residents only, which can only be accessed by entering a security code/ password. A: The Board and Staff will be evaluating the recommendation. b. Q: A member asked if the supporting documentation for agenda could be included with the agenda when released. Or if not, have the support at the Administration Building. A: The Board will be evaluating the request. 3. Q: A member wanted to address the ID card project. They believe a workshop, with a Power Point presentation, should be scheduled. Also including the District Delegation in the discussion. The goal is to provide increased data for the community to be more educated on this issue. A: The Board member stated that the Board would look to have a Town Hall and include this issue. The item is still being evaluated, and Staff will seek direction from the Board on the next steps. 2. March Open Session Board Action Items • The Board appointed Jean Dobson to the Safety & Security Advisory committee with a term ending in 2018. • The Board received the February 2017 Financial Report from the Treasurer. • The Board approved the recommendation from the GAC to add a rule to Golf Course Rule #19 and an addition to the disciplinary procedure. • The Board approved the recommendation from the Safety & Security Advisory Committee to relocate the Stop Sign at Pine Valley and Glen Eagle due to a safety issue. • The Board approved the proposal for easement maintenance to be funded by the Operating fund in the amount of $62,968.50. • The Board denied the request to replace the Gate Spikes and Concrete, and directed staff to forward to the Safety & Security Advisory Committee, and to also solicit opinions from the Membership to determine if the spike strips are necessary. • The Board approve the Proposal for Network and Hardware Replacement from PB Brown & West Coast Networking for a total project cost in the amount of $50,748.91. The amount to be funded by the Replacement Fund. 3. March Report on Executive Session Action (non-confidential): The Board of Directors held an Executive Session Board meeting on March 8, at 12:45 pm, and March 22, at 12:45 pm. At these meetings legal matters, formation of contracts, and personnel matters were discussed. The following are action items the Board took at these meetings: • The Board reviewed two separate refund requests for a 10 play cards. After considering the matter, the Board voted to deny the first request due to insufficient backup detail and approved an extension on the second request. • The Board reviewed a request for a pro-rated golf membership refund. After discussion, the Board voted to deny the request. • The Board reviewed five separate requests for a variance to the overnight parking policy. The Board reviewed each request individually and voted to deny three requests, and approve two requests, on a limited time basis. • There were two member disciplinary hearings held. • The Board met with the editor of the Lifestyles Magazine. • The Board discussed collections on delinquent accounts. • The Board received a variance request for a vehicle decal. After discussion, the Board voted to deny the request. • The Board reviewed the Recreation Excursion Contract. The Board voted to approve the contract. • The Board reviewed the proposals for easement maintenance on Pine Valley and Pebble Beach. This item has been placed on tonight's agenda for further discussion. • The Board reviewed three proposals to replace the network wiring and hardware for the computer networking in the business offices. This item has been placed on tonight's agenda for further discussion. • Finally, the Board reviewed proposals to rehab the gate spikes and concrete at the exits of the Gates 2, 3, 4, 5, and 6. This item is also on tonight's agenda for further discussion. Have you had the opportunity to meet Christopher Mitchell, General Manager? This is your chance! Please join us for coffee on Fri., June 30 at 10 am in the Main Clubhouse Ballroom (lobby-side). This will be your chance to meet with Mr. Mitchell, in an informal setting, to get to know him better. He will be available to answer questions you may have about the community. Please RSVP by 5 pm Wed., June 28, to the Main Clubhouse receptionist either in person or by calling (951) 845-2191. Coffee with the General Manager

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