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4 | SUN LAKES LIFESTYLES | JULY 2017 | GM Report By Christopher Mitchell, General Manager Member Questions from previous meeting: Q: A member had a statement on a Facebook poll they conducted on a project. They provided the Board with the results. Lastly the member asked how a vote would occur, as they felt Facebook was not a good vehicle for this. A: There are several vehicles that a member can use to offer an opinion on a topic. One is the Board meeting under a member's comments. This is a great opportunity to address the Board directly. Another is through email communications to the Board. The Board's email addresses are located on the Sun Lakes website under the "Board Members" tab. A good example of when these communication vehicles have been utilized were during times when there are proposed rules that are under consideration by the Board. The public is allowed to voice their comments by contacting the Board or Management. The Board then takes the comments under consideration when they prepare to vote on the Rule Change. Q: Next, a member brought a concern that there is not an automatic door for disabled people at the South Club House. A: I would like to thank the member for the comment. This is something that needs to be addressed. Staff will be discussing this issue with the Board. The Board will provide direction on actions to be taken. Q: Lastly, a member is concerned with the changing of the restroom signage on the Golf Course. A: Staff determined that the restrooms on the golf course did not require a signage change. After advising the Board, staff placed the original signage back. April Open Session Board Action Items: • The Board appointed Nita Cooke as the Delegate for District 17 and Cyndy Berry as the Alternate Delegate for District 17, both have terms that end in 2018. • The Board accepted the resignation of Dan Funderburk from the Safety and Security Ad Committee. • The Board appointed Doug Swenson to the Maintenance and Landscaping Advisory Committee. • The General Manager provided a recap of the Annual Membership Meeting, the 2017 Board election results and assignments of committee liaisons. • The Board received the March 2017 Financial Report from the Treasurer. • The Board approved the recommendation from the GAC to begin a "TEE IT FORWARD" program. • The Young at Heart Club pulled the request for the Board to purchase a TV from the group. • The Board approved the recommendation from the Ad- Hoc Restaurant/Marketing/Recreation Ad Committee to begin a Happy Hour program at the restaurant. Further they approved the one dollar discount on certain alcoholic beverages. • The Board came to a consensus to accept the recommendation from the RAC to not change the configuration of the tennis courts and move forward with a surfacing project. • The Board approved the revision to rule (Article XI) Section V., #5.5 & 5.3. (30 Day Ready has been completed.) • The Board approved the revision to rule (Article XI) Section V., #7.20. (30 Day Ready has been completed.) • The Board approved the replacement of Recreation Dept. office computers funded from the Replacement Reserve Fund in the amount of $4,195.92. • The Board approved the replacement of golf course maintenance mowers funded from the Replacement Reserve Fund in the amount of $331,200.64. • The Board approved the replacement of golf course maintenance utility carts funded from the Replacement Reserve Fund in the amount of $94,028.93. • The Board approved the replacement of golf course maintenance equipment funded from the Replacement Reserve Fund in the amount of $56,597.03. April Report on Executive Session Action (non- confidential) The Board of Directors held an Executive Session Board meeting on April 26, 2017 at 12:45 pm. At this meeting legal matters, formation of contracts, and personnel matters were discussed. The following are action items the Board took at this meeting: • The Board received a request from a homeowner for a variance to the overnight parking rules and regulations. After reviewing the matter the board voted to approve the request. • The Board received a homeowner request for a variance for a vehicle decal. The board voted to deny the request. • The Board approved to foreclose a lien and record a Notice of Default on APN #421-520-033-4, as well as APN #421- 540-032-5. • A member disciplinary hearing was held. • The Board approved the Reserve Study Contract for 2017, with Advanced Reserve Solutions. • The Board approved the Uniform Contract with AmeriPride for the Operations Dept. for one year. continued on next page

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