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4 | SUN LAKES LIFESTYLES | OCTOBER 2017 | GM Report By Christopher Mitchell Member Questions from previous meeting: Q: A member expressed concern over the pool noodles and other pool toys during the underage guest hours and asked for reconsideration. A: This item is on the agenda tonight for the Board to consider. Q: A member stated he thinks the supporting documentation for the agenda should be posted on the website. This member also stated the agenda wasn't posted until Monday, putting us in violation of the law. A: Civil Code only requires the agenda be posted. Further, the agenda was posted on the Main/North/South Clubhouse bulletin boards to comply with posting requirements. Lastly, the Board must authorize posting any other documentation with the Agenda. Q: The same member also stated that on Sun Lakes Blvd., there is a lot of water being used and wasted. The median is also being watered, by SLCC, which is against the law due to the restriction. Would like to see desert foliage planted to avoid over-watering. A: Staff will be investigating the water flow on the median. The Board would need to direct changing the plantings on the medians. This may be considered under the turf reduction plans in the future. Q: A member addressed a financial procedure, specifically the prior years and reserve funds. Suggested investigating interest account to earn some money instead of letting it sit in an account that does not generate any revenue. A: Staff is already working with the Board Treasurer to invest reserve funds into CDs to earn interest. July Open Session Board Action Items • The Board approved resignation of Beverly Rashidd, District 16 Alternate, and accepted the recommendation to appoint Nancy Termini as District 16 Alternate. • The Board approved the revision to the Finance Advisory Committee Charters. • The Board agreed to engage a professional consultant to replace the flooring in the Main Clubhouse. • The Board approved a $1,500 donation for the SGMH 14th Annual Foundation Golf Tournament. • The Board approved the request for the Women-4-Hope to host their 13th Annual Golf Tournament on the Executive Golf Course on Oct. 30. • The Board approved, for publication and member comment, in the September edition of Lifestyles, the addition to the Rules & Regulation, Article VI, Section 6.07, #11: • "Except for the Sun Lakes Country Club Homeowners Association Board of Directors, a higher priority user may not cancel events that have been made by lower priority user without the written approval of that said user." • The Board approved the allocation of Equity to Reserve for a Tax Liability in the amount of $300,000. • The Board approved to accept and file the report from the Safety & Security Advisory Committee regarding installing BOTS Dots on all stop signs at each stop sign. July Executive Session (non-confidential): The Board of Directors held an Executive Session Board meeting on July 12 and July 26. The following are action items the Board took at these meetings: • The Board received six requests from different homeowners for overnight parking variances. The Board approved two requests, and denied four requests. • The Board received a request from a homeowner for a 10– play card extension. The Board approved the extension through the end of this year. • The Board received a request for a refund of their annual golf dues. The Board approved the request. • The Board approved the renewal of the street sweeping contract. • The Board received three proposals to complete repairs on the golf course cart paths on the championship course. After reviewing the proposals, the Board approved to have the most damaged cart paths at holes#1, #13 and #15 repaired. The vendor is "Grip Golf and Landscape" and the cost is $47,581.20. This will be paid from the operating budget since this was a budgeted expense for this year. • The Board directed management to complete a Request for Proposal and go out to bid for the Security Contract this year. • The Board discussed pending legal matters. • The Board directed PCM staff, under their contract, to provide golf course marshall service on both courses. • Three member disciplinary hearings were held. • The Board received a request from a homeowner for a payment plan on delinquent assessments. The Board pulled this item from the agenda to be reviewed at a later date. • Finally, the Board approved an agreement with EPIC Management for a shuttle service from our Main and North Clubhouses to Redlands Hospital. If interested, the flyer can be found on the website and Facebook.

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