Image Up Advertising & Design

4 | SUN LAKES LIFESTYLES | NOVEMBER 2017 | GM Report By Christopher Mitchell Member question from previous meeting: Q: A member expressed concern over a post on Facebook regarding people who find it upsetting when people exercise by walking in the street. Not everyone can use the sidewalks. Be considerate. A: Thank you for the comment regarding courtesy on the roads. This member also addressed an item on the reserve list in the amount of $1,275,000, titled, "irrigation system, main course, main lines, and laterals" for plastic irrigation parts represented with a 30-year life span. Studies show they have a much longer life span and recommends it be reflected to show a 60-year life span. There is a disagreement on the assumption stated for the useful life of golf course pipes. One must also remember, that the joints and glue play a part in the degradation of an irrigation system. August Open Session Board Action Items The Board approved the resignation of Mari Gluzinski from the Recreation Advisory Committee. The Board approved a resolution to pre-lien and lien 13 delinquent accounts. The Board approved the VFW to hold their event "The Veteran's Day Extravaganza" on Nov. 10. The Board directed staff to obtain proposals to install lighting brackets in the Main Clubhouse Ballroom, as recommended by the Mystery Theater Group, and bring them back to the Board for review and possible approval. The Board approved a recommendation from the Recreation Advisory Committee - Member Petition to allow Pool Noodles to be used during all hours that the pool is open. A rule change will be drafted and reviewed by the Board. The Board approved the recommendation from the Recreation Advisory Committee to form a new club entitled "Sun Lakes Playhouse." The Board approved for publication in the October edition of Lifestyles, the addition to the Rules & Regulation, Article VII, Section 7.20 Landscape, item d: "No plant material, including vines, may be located where it would prevent the maintenance or painting of the house, fence, wall or other modification. The mature size of all plant material must be considered when selecting and placing plant material." The Board approved a proposal for the replacement of the Association's management computer servers. The Board approved a proposal for the replacement of South Clubhouse main room furniture. The Board approved a proposal for the replacement of Ballroom banquet chairs. August Report on Executive Session Action (non-confidential) The Board of Directors held an Executive Session Board meeting on Aug. 9, 14, 17, and 23, 2017, in the Administration Conference Room. At these meetings legal matters, formation of contracts, and personnel matters were discussed. The following are action items the Board took at these meetings: The Board received a request from a homeowner for a variance to overnight parking. After consideration, the Board approved the request on a limited basis. The Board received two requests for payment plans on delinquent assessments. The Board reviewed each matter and approved both payment plans. There were three member disciplinary hearings held. The Board approved a proposal to replace the restaurant POS servers for $18,561.13 to come from reserves, with the company West Coast Networking. The servers in the restaurant were failing, and this was an emergency replacement, so we did not lose our data. This is on the agenda tonight to ratify the expenditure because it is a reserve expenditure. The Board approved the contract to start the coffee bar service at the lobby bar. This will take the restaurant management team a little bit of time to prepare, but advertising will be out soon, with the new coffee bar offerings. The Board approved a contract with Nancy Hassard to have entertainment in the lounge on Wednesday nights during Happy Hour. The entertainment is on the 2nd – 4th Wednesday evenings when Renee Rejanero is not playing. We encourage everyone to come out to hear our new entertainer. The Board approved a contract with Dostart, Hannink, & Coveney LLP to engage their legal services while working with the Board of Equalization. The Board discussed contract matters relating to the possible turf conversion on holes 9, 10, and the driving range. An RFP was approved to be distributed to multiple companies. They also toured the course to discuss the potential plans for these areas. The Board reviewed 3rd party contracts as it relates to the strategic planning of the community. The Board received a request for annual golf dues refund. After reviewing the matter, the Board approved the request. The Board received a request from a homeowner on a variance to the rules and regulations. The Board reviewed the matter and voted to deny the request. Three proposals were received for the replacement of the Ballroom banquet chairs. This matter will be on the open session agenda tonight for further discussion. Three proposals were received for the replacement of the South Clubhouse main room furniture. This matter is also on the agenda tonight for further discussion. The Board approved to write off bad debt on six uncollectable accounts. The Board authorized staff to purchase ID Card equipment. The Board will be coming back to develop the implementation and policies/procedures for this project. Finally, the board approved and RFP for Community Patrol and Report services.

• Cover