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6 | SUN LAKES LIFESTYLES | JUNE 2018 | GM Report By Christopher Mitchell Member Questions from previous meeting: Q: A member asked about the release of the financial statements for February A: The Assistant General Manager answered the question at the meeting. Q: A member asked about publishing the RFP's issued on the website. A: RFP's that are issued and open are placed online. The completed responses are not published online. Proposal results are covered by section 5200 of the Civil Code, and are discussed in Executive Sessions. March Open Session Board Action Items: The Board accepted the resignation of Safety & Security Advisory Committee members John Andrews and Judi Margolis. The Board accepted the resignation of Restaurant & Lounge Advisory Committee members Lori Hazelton and Marilyn Forhane. The Board accepted the resignation of Finance Advisory Committee member Greg Kent. The Board appointed William Bess to the Safety & Security Advisory Committee. The Board approved the mailing of the 2017 Audit to the Membership. The Board approved a resolution to Pre-Lien and Lien Delinquent Accounts. The Board approved a resolution to write off bad debt. The Board approved the request from EPAP for the printing of 500 EPAP manuals to be completed at Lithopass in the amount of $721.93. The Board approved the recommendation from the Golf Advisory Committee to adopt the tree standards and policies as presented for the two golf courses in Sun Lakes. The Board approved the recommendation from the Safety and Security Advisory Committee to create a rule which would restrict the use of recreational drones in Sun Lakes. The Board approved the recommendation from the Recreation Advisory Committee to allow a backboard to be installed at the North Clubhouse tennis courts to replace the one that had deteriorated. The Board approved the proposal with American Eagle for the building expansion at the Gate #1 at a cost of $49,500 to be paid from capital improvements. The Board tabled the item for replacement of the Fuel Island. March Report on Executive Session Action (non-confidential) This report will give the community an update on actions that were taken by the Board at the executive session meetings on March 7, March 14, March 20 and March 28, 2018: The Board met with their audit and tax vendor, Lund & Guttrey, to review the draft audit. The Board met with the Associa-PCM Branch President, Clint Warrell, to discuss the management services agreement. Three requests for a refund of annual golf dues were received and reviewed. The Board approved an agreement with Loma Linda University for the drainage interface on Hole #16. The Board held six show cause hearings for violations to the rules and regulations. The Board met with committee members. The Board reviewed three proposals for the expansion of Gate #I Building. This item is on the agenda tonight for discussion and final approval. The Board approved new signage outside Gate #I with Main Street Signs for a cost of $1,440. There will now be three directional signs (instead of two) on Sun Lakes Blvd to turn into Gate #I. These signs will be larger and easier to read for residents, guests, and vendors. The Board approved new street painting and striping outside Gate #I on Sun Lakes Blvd to refresh what is currently there. There will also be a "Keep Clear" section added in the street so vehicles turning do not block traffic on Sun Lakes Blvd. The vendor selected was Premier Paving for a cost of $5,552. This includes the city permits and a traffic control person on the day the lanes will be closed for painting. A request for an overnight parking variance was received. The Board approved the variance on a limited basis. The Board approved the drought tolerant plantings and irrigation to be installed in the outlying area by hole #12 on the executive course. The Board approved the project with Artistic Maintenance for a cost of $17,337.50. The Board approved a Townhall to be set on April 3 and 4 to review the speed enforcement procedures with the community. The Board met to develop an RFP (request for proposal) for management services. The Board reviewed the proposals and bid comparisons for the drainage on the championship course at holes# 14, 15, 16. This item will be on the April Open Session agenda. The Board discussed using the current Sun Lakes website provider to start email blasts to the community in hopes of better communication with residents. The Board received two requests for reimbursement for damage to their vehicle from a gate arm. After discussion, the board approved both requests. The Board discussed the replacement of the fuel pump system at the maintenance building. This item is on the agenda tonight for discussion and final approval. Finally, the RFP's (requests for proposal) were opened for replacement of the irrigation and installation of cart paths on holes #14, 15, 16. There are a few questions that need to be answered from the vendors, but it is expected this item will be on the April Open Session agenda.

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