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6 | SUN LAKES LIFESTYLES | SEPTEMBER 2018 | GM Report By Christopher Mitchell Member Questions from previous meeting: Q: A member inquired about the calendar in the Lifestyles Magazine being incorrect and suggested utilizing the cable TV channel to keep people updated. A: At this time, due to the publishing schedule of the Lifestyles, dates and information may change. We will look at ways to utilize the TV channel. But even that may be an issue as the information is on a loop and may be missed by someone watching. Lastly, we will also be investigating options for utilizing social media to assist with updates. Q: A Member inquired about the recent activity on the golf course with drawing lines and placing markers in the turf. A: The activity was done to measure areas within the golf course that had been identified in 2015 Golf Course Turf reduction plan. The measurements were needed in order to procure proposals from vendors. The proposed project is on tonight's Board Action Item agenda. Turf reduction has been discussed back to 2014; there have been several projects since 2016 that have been discussed: • 2018 – Lake on Executive Course Hole #12. (completed) • 2018- Championship Course Holes 14,15, & 16 drainage, irrigation, & cart path project (ongoing) • 2017- Championship Course Holes 9, 10 & driving range turf reduction. (canceled due to cost) The championship course turf reduction plan was developed during 2014/2015; this included development of plans for turf area to remove, irrigation replacement, and plant palette. During 2017, the Board displayed the concept boards during their open session board meetings. Q: A member inquired about the gazebo that used to be by the Main Clubhouse pool. Could it be replaced? A: The gazebo was removed last year. At this time there are no plans to have it replaced. Q: A member inquired about why the Association is locking the public restrooms when we have Securitas. A: Though we have two patrol vehicles, Securitas cannot be everywhere at one time. By locking the restrooms, we remove one of the incentives that has been attracting trespassers on the North Side. Q: A Member had several questions related to Rule Change #18-05. They are: a. Who developed the Rule Change #18-05? A: The Board developed the Rule Change proposal. b. If it was the Master Board, why was the Safety & Security Advisory Committee excluded? A: I'm not sure they have been excluded, but the rule change was led by the Board of Directors based on member input to them. c. Is the Master Board open to conducting a residential survey to confirm and/or refine needed changes to the Rule Change? A: That would be up to the Board to decide. June Open Session Board Action Items: • The Board accepted the resignation of District 22 Alternate Delegate, Barbara Searcy. • The Board appointed Sue Volz to the District 22 Alternate Delegate. • The Board appointed Jan Sandberg to the District 11 Alternate Delegate. • The Board approved resolution to pre-lien and lien delinquent accounts. • The Board tabled a request for Sun Screens for the SCH Bleacher until costs could be determined. Also, costs will be acquired for Bocce Ball and Pickle Ball courts. • The Board approved the Restaurant & Lounge recommendation to establish a community table in the restaurant. • The Board tabled a request for Sunday Entertainment until additional information could be obtained. • The Board approved the final Proposed Rule Change 18-08 to amend rules & regulations Article VI, Section 6.01 #1a – Restaurant Dress Code. • The Board approved Proposed Rule Change 18-12 for a 30-day reading – Article V, Section 5.09 #17 – Recreational Vehicle Storage Area Rules & Regulations. • The Board approved the Replacement of SCH Sound Equipment – Ratification of Expenditure (Replacement Fund item) in the amount of $6,343.74 to be funded from Reserves listed under "South Clubhouse - Main Room, Audio System." June Report on Executive Session Action (non-confidential) This report will give the community an update on actions that were taken by the Board at the executive session meetings on June 13 and June 27, 2018: • The Board reviewed a new web-based program called "TownSq" with Associa staff. TownSq relates to management services and is a new program that would replace the current "Associa Portal" website. This service allows homeowners to pay their bill and review account history, as well as review work orders and property violations. There will be more information given to the community soon on this service. • The Board reviewed five homeowner requests for parking variances. After discussion, the board approved two variances on a limited basis and denied three. • The Board received two requests for annual golf refunds. The Board voted to approve both refunds. • The Board approved the contract with Michael Baker International for project management services for the drainage project on championship holes #14, 15, and 16. Furthermore, the Board reviewed and approved the construction survey and support agreement from Webb & Associates for the drainage engineering work on these golf holes. • There were four show-cause hearings held with members for violations to the rules and regulations. • The Board met with Clint Warrell, the President of PCM to review and discuss management services. • The Board received and reviewed a request for a payment plan to catch up back payments. • The Board discussed the replacement of the South Clubhouse sound equipment. This item is on the agenda tonight for further discussion and approval.

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