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NOT OFFICIAL BOARD MINUTES 8 | OHCC LIVING | DECEMBER 2018 | OHCC HOA BOARD OF DIRECTORS REGULAR MEETING HIGHLIGHTS NOT OFFICIAL BOARD MINUTES The Regular Monthly Meeting of the Ocean Hills Country Club Homeowners Association Board of Directors was held on Nov. 15, 2018 at 4701 Leisure Village Way, Oceanside, California. Directors Present Tom Murphy, President Linda Strohm, Vice President Greg Kusiak, Treasurer Dan Golembiewski, Secretary Scott Goldwasser, Director Peggy Johnson, Director Ira Landis, Director Management Present Tim Taylor, Interim General Manager Ruth Mbah, Senior Admin. Assistant Maureen Huitt, Landscape Director Gregory Johnson, Maintenance Director Chris Bessey, Clubhouse Director Other David DuFort, AUS Supervisor Homeowners Present 39 Homeowners 1. President Murphy called the Regular Meeting to order at 12:59 pm. 2. The Pledge of Allegiance was led by Vice President, Linda Strohm. HOMEOWNER INPUT (Non-Agenda Items): There was one comment regarding the painting of traffic lines on Leisure Village Way; and one homeowner comment on the noise and air pollution of maintenance equipment. 3. PRESENTATION OF ACTION ITEMS MOTION CONSENT CALENDAR A. Regular Session Minutes: Oct. 18, 2018. Motion made and seconded (G. Kusiak/I. Landis) to approve meeting minutes from Oct. 18, 2018. Approved, no objections. 4. NEW BUSINESS A. Parliamentary Procedure Authority Approve Robert's Rules of Order Newly Revised (11th Edition) as the OHCC Board of Directors' official reference guide of parliamentary procedure. Approved, no objections. B. Vacation Absence Approval Adopt the procedure as follows: In recognition of ARTICLE 6, Section 6.S(C) "Excessive Absences" of the Association's BYLAWS which states the following: "A vacancy may be deemed to exist in the case of the unexcused absence of a Director from three consecutive regular meetings, four total meetings within a 12 month period," the Board of Directors has established the following policy and procedure for determining when Board Member absences are either excused or unexcused. 1. Board members who are unable to attend regularly scheduled Regular Session meetings (referred to in the BYLAWS as regular meetings) shall notify the President of their impending absence as soon as practicable. Such notice shall include a stated reason for the absence. 2. The President will determine, in his/ her sole discretion, whether or not a board member's absence is excused or unexcused. The President will inform the Board and General Manager whenever a board member has given notice of an impending absence and whether that absence is excused or unexcused. 3. The General Manager will track board member absences and will report to the Board on a quarterly basis the absences of each respective board member as well as the number of excused and unexcused absences. 4. Except in cases of sudden illness, all board member absences from Regular Session meetings without giving prior notice to the President will be deemed unexcused. Motion made and seconded (G. Kusiak/L. Strohm). 6 in favor/1 opposed (T. Murphy). Motion passed. C. Ad Hoc Lanai Committee: To formally approve the formation, charter and members, L. Strohm, D. Lopez, D. Bollaert, J. Misterly, R. Fisher, G. Kusiak and Tom Murphy to the Ad Hoc Lanai Committee. Approved, without objection. D. Portable Basketball Hoop Approve the recommendation to purchase a portable basketball hoop, for a cost NTE $1,000, to be used on a tennis court or pickleball court, exact location to be determined. Tabled, pending further discussion. E. Pet Lover's Event with the San Diego Humane Society: Approve the Pet Lover's Club host an event with the San Diego Humane Society, in the overflow parking lot on a Saturday or Sunday in January or February 2019. Approved, no objection. F. Landscape Committee Tree Recommendations – October & November: As recommended by staff and the Landscape Committee the removal of three trees, the pruning of 10 trees and no action on 12 trees. Funding: Emergency Tree Service. Approved, no objection. G. Front Gate Entry Island and Wind Goddess Area: As recommended by the Landscape Committee, adopt the Committee's plan of action as modified to include the following: 1. Remove the Bird of Paradise to the left of the statue. 2. Deepen the bedding area directly in front of the Wind Goddess by adding an "S" curve and extended bedding area to the right and left edge of the metal maintenance box. 3. Add low color plants to the area and low mounding plants with curved leaves. 4. Install additional plantings where plantings are removed, 5. Bring the Wind Goddess sign forward to be visible. Approved, no objections. H. Slope Replanting Proposal Approve the OCLM bid for the replanting of five areas along Leisure Village Way. Approved, no objections. I. Inspiration Hill – Trailhead Garden Request Approve the staff to solicit other vendors and attempt to secure at least 2 bids for the trailhead garden at Inspiration Hill. Landscape Committee input to be sought for the trailhead garden. Motion made and seconded (I. Landis/D. Golembiewski). 5 in favor/1 opposed (T. Murphy). Motion passed. J. Appointment of Additional Members to the Budget and Financial Advisory Committee Appoint Kevin Cryan and John Lesser to serve as members of the Budget and Financial Advisory Committee. Approved, no objections. K. Costs Associated with Clubhouse Remodel To approve staff to solicit of a minimum 3 bids for each aspect of the Clubhouse Remodel. Motion made and seconded (D. Golembiewski/G. Kusiak). 4 in favor/2 opposed (I. Landis/L. Strohm). Motion passed. L. Advanced Reserve Solutions Approve the Advanced Reserve Solutions continued on page 9

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