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6 | SUN LAKES LIFESTYLES | JANUARY 2019 | GM Report By Christopher Mitchell Member questions from previous meeting: Q: A member requested that the Wetlands area near hole #6 on the Championship Course be better maintained. Further, the member asked that additional funds be allocated from the 2019 budget to address the clean out/tree maintenance of the area. A: The Board & Staff will be looking at this area and developing a plan to address the members concerns. Q: A member requested an APP for Sun Lakes business items. Further, the member asked that the chairs in the restaurant and lounge need some touching up. Lastly, the member is concerned about the left-hand turn lane on Highland Springs into the ARCO station. A: The board and staff will investigate the APP options; staff will be inspecting the furniture during the closure of the restaurant. Lastly, regarding the left turn lane, it is the understanding of staff that the left turn will be closed permanently and that the City may increase the left turn stacking lane into Albertsons. Q: A member asked that the RFP's be more consistently posted on the website. Further, the page of "Current Projects" needs to be updated more consistently. Lastly, the member feels that an ID database for the members can be utilized to issue information. A: These were great comments, and the board and staff will make an effort to address these items, along with the change in Management Company. Q: A member had concerns that there were not enough details on the exec session agendas. Further, the member would like member committee minutes posted online, and that the agenda be restructured to allow member comments first. SB407 affects and a rule should be enacted. Also, the member would like more GM meetings. A: The Executive Agendas comply with Civil Code. Further, there is a report that is done at the beginning of the Board Meeting on "Executive Session Activities;" this report provide insight into what was discussed at the Exec Session. Staff will continue to remind the committees to provide their committee minutes timely so we can post them online. In regards to the Open Board Meeting agenda format, the Board at this time will continue to maintain the existing meeting format. Staff reviewed the request on rule changes due to the SB407 change. The Sun Lakes rules comply with the law. Also, Jason Ewals spoke to the member regarding this. Lastly the General Manger will be conducting Coffee with the GM in the new year. October Open Session Board Action Items: • The Board appointed Anthony Mistretta to the Safety & Security Advisory Committee • The Board approved the Final Approval of Rule Change 18-10 Pertaining to Golf card Standards. • The Board approved the resolution for adopting the 2019 Pro Forma Budget & approved the distribution to the membership. • The Board approved the 2019 Golf Calendar • The Board approved the 2019 Golf Rates • The Board approved the request from Lifestyles Advisory Committee to place a box with pens & paper in the Main Clubhouse Lobby for Members to drop off their Lifestyles "Things We Are Grateful For" submission • The Board approved the request from Garden Club to use existing glass enclosed bulletin board (car sale case), for two months, then the club will need to return in January with their long term request. • The Board approved the Rule Change 18-13/Article V, Section 5.01 #10 – Parking Unlicensed Carts in "Handicapped Only" or "Licensed Vehicle Only" Spaces. • The Board approved the request to fund the MC Kitchen Floor Recoat to be paid from Reserve funds. October Report on Executive Session Action (non-confidential) • This report will give the community an update on actions that were taken by the Board at the executive session meetings on Oct. 1, 5, 10, 15, 16: • The board held multiple meetings to review and discuss the management contract and services. • The board reviewed and discussed the lounge entertainment contract and voted to approve the renewal with Touch of Class for 2019. • The board reviewed three proposals for the refurbishment of the kitchen epoxy flooring. This item is on the agenda tonight for further discussion. • The board held three show cause hearings for the violation of the rules and regulations. • The board received a request from an owner to waive a delinquency fee. The board approved the request.

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