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4 | SUN LAKES LIFESTYLES | JUNE 2019 | GM Report By Christopher Mitchell Member Questions from previous meeting: Q: A Member asked for some updates on the following: • Update on obtaining sufficient earthquake insurance/coverage for the association that was previously being researched by the FAC. • Confirmation on cleaning up the areas at holes #16 & #17, and the muddy mess issues, with no further delays. • Asked if there are any outstanding RFPs and will future RFPs be posted on the website? • Hoping the members will receive legal issue updates this year. A: The following answers are: • The association continues to have earthquake coverage for buildings, etc. The amounts are updated annually. The deductible remains the same at 25% of the value. • The drainage project for holes #14 to #16 on the Championship course is scheduled for some time in July 2019. • No RFP's are scheduled at this time. • Legal updates can be found on the website, under "Reports & Forms/Litigation Disclosure" Q: A member commented that he would like the Board to provide information/supporting documentation on Board agenda items prior to the Board Meeting. Further, the member stated that the fund balance in reserves has been decreasing since 2016. A: The Board will take the comments under advisement, but at this time will not be making a change to the Board Agenda format. Q: A member commented that community patrol checked his garage and did call him, and also recommended that strobe lights be placed on patrol cars. Lastly the member asked about the security room that has cameras and what was found on the cameras. A: The Board will follow up with the strobe light suggestion with Securitas, but has found the spotlights that are currently used to be sufficient. The cameras data that is stored in the Community Patrol room have primarily been used to record incidents at the gates, such as gate arm damage, and bicycles/motorcycles coming through the gate arms. March Open Session Board Action Items: The Board approved the 2018 Audit and the mailing to the membership. The Board approved a resolution setting the alcohol standard pour for cocktails. The Board received and filed the January and February 2019 Financial statements. The Board Treasurer updated the community on the February financial statement highlights. The Board approved the request from the Safety & Security Advisory Committee to investigate the hosting of a public meeting with the CHP and/or the Banning Police to educate residents on safety within the community. The Board approved the request from Carol's Kitchen to utilize the MCH on Nov. 3 to hold a fundraising event. Further, there will be no room charge for the event. Book in the afternoon so the play doesn't interfere with Sun Lakes resident play. The Board approved the request from Banning High School Golf Coach for usage of the Championship Course on April 30th and May 1st for DVL Prelims and Finals. Book further, the green fees will be waived. Allow one practice round. Book in the afternoon so the play doesn't interfere with Sun Lakes resident play. The Board approved the proposal from Bell Roof Co. for the replacement of the roof at the south clubhouse, in the amount of $35,920. The amount would be funded from Reserves, and is identified as Comp # 1301 Roof Replace. The Board approved the proposal from CSR Air Conditioning & Heating for the replacement of the three HVAC units located at the south clubhouse, in the amount of $35,840. The amount would be funded from Reserves, and is identified as Comp# 303 HVAC Systems. The Board approved the proposal from M & M Carpets for the flooring in the multi- purpose room at the south clubhouse, in the amount of $16,455. The amount would be funded from Reserves, and is identified as Comp# 614 Laminate Flooring. The Board approved the proposal from Turner's Fine Carpets for the flooring in the gym at the south clubhouse, in the amount of $5,114.80. The amount would be funded from Reserves, and is identified as Comp# 601 Carpet – Replace w/ Rubber Floor. The Board tabled this item and will request Deana Ries of Deana Ries Design to evaluate and coordinate with the MCH remodel. We will ask Ms. Ries to modify her contract with updated bid(s), and return for Board review and approval. The Board tabled this item and will request Deana Ries of Deana Ries Design to evaluate and coordinate with the MCH remodel. We will ask Ms. Ries to modify her contract with updated bid(s), and return for Board review and approval. March Report on Executive Session Action (non-confidential) This report will give the community an update on actions that were taken by the Board at the Executive session meetings on March 13, 2019 and March 27, 2019, at which time litigation, member discipline, formation of contracts and personnel matters were discussed. Member matters (discipline or request) • The Board received the Delinquency Report for the month of February 2019. This item was received and filed. • The Board reviewed and tabled a Personal Money Judgement. • There was a request for waving of fees; this item was tabled for further information. • There was a request for a payment plan; that request was denied and a counter offer was made by the Board. • There was a member request to settle a delinquent account. That request was given 90 days to come current. • The board reviewed a homeowner concern regarding the gate 1 entrance lanes. • The Board reviewed two Show Cause Hearings. • The Board reviewed one Architectural Violation Appeal. The Appeal was denied. • Formation of Contracts GM Message continued on page 10

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