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4 | SUN LAKES LIFESTYLES | JULY 2019 | GM Report By Christopher Mitchell Member Questions from Previous Meeting: • Q: A Member requested the trees be trimmed on Sun Lakes Blvd. near their home on La Costa Dr. The tree branches are overgrown, causing a lot of debris in her yard and creating a bug problem. The member further asked for more frequent maintenance. • A: Staff reviewed the trees in question, they are 5 to 6 feet away from the wall and cannot be trimmed on one side due to the fact that the tree may become unbalanced. The arborist report states the tree is healthy and strong. • Q: A member who lives on the 9th fairway, from her driveway, there's 40-50 feet of dirt. Until there's grass planted, or plants put in, can something be done about the dust problem? • A: Due to the precipitation that has occurred, the ground has not been dry. With that said, staff has been applying water for the plants and ground. April Open Session Board Action Items: • The Board received and filed the March 2019 Financial Statements. • The Board Treasurer updated the community on the March financial statement highlights. • The Board tabled a recommendation from the Restaurant & Lounge Advisory Committee to expand the Main Clubhouse Lounge. • The Board tabled a recommendation from the Restaurant & Lounge Advisory Committee to install a Gazebo at the Main Clubhouse Pool. • The Board tabled a recommendation from the Clay Creations Class for an additional piece of equipment. • The Board approved the request to change the Memory Care Groups name to "Caregiver Support Group." • The Board reviewed a request from Banning Stagecoach Days, but no action was taken due to the lack of a second to the motion. • The Board approved the proposal from Fuel Force to replace the Fuel Pump Card Reader in the amount not to exceed $14,000. Funds for this expenditure will come from the Repair & Replacement Fund. • The Board approved the proposal from Burgeson's Heating & Air for the HVAC, and Jay Brown Construction for the frame-in work and door access, in the total amount of $11,750, with a 4/1 vote, Director Spaulding voting no. The amount will be funded from reserves, and is identified as Comp# 303 HVAC Systems – Pro Shop. • The Board approved the invoice from AEC to update the Preventative Maintenance Plan and Road Engineering work, in the amount of 48,440.00. Funds for this expenditure will come from the reserves. • The Board approved the 30-day reading to amend the Rules & Regulations Article IV, Rule #30. • The Board approved the 30-day reading to amend the Rules & Regulations Article VIII, Rule #4. • The Board approved the 30-day reading to amend the Rules & Regulations Article VI, Section 6.08. • The Board approved the 30-day reading to amend the Rules & Regulations Article V, Section 5.01. April Report on Executive Session Action (non-confidential) • This report will give the community an update on actions that were taken by the Board at the executive session meetings on April 17, 2019 and April 24, 2019, at which time litigation, member discipline, formation of contracts and personnel matters were discussed. • Member matters (discipline or request) • The Board spoke with legal regarding a resident matter • The Board reviewed and denied an Overnight Parking Variance Request • The Board reviewed three-member show cause hearings • The Board reviewed and approved an appeal to an Architectural Violation • The Board reviewed and counter offered a Request for Settlement • There was a request for waving of fees; that request was approved • The Board received and filed the Delinquency Report Legal • The Board approved a Foreclosure on lien and record the Notice of Default on the following: APN: 419-300-088-7, APN: 421-321-017-5, APN: 421-321-032-8, APN: 421-430-032-5 • Formation of Contracts • The Board met with Fiore, Racobs & Powers on legal matters • The Board met with Artistic Maintenance on contractual items • The Board met with Securitas on contractual items • The Board met with Lund & Guttry LLP to discuss Audit contractual items • The Board met with Association Reserves to discuss the 2020 Reserve Study • The Board approved a cart path turn around, on the Green Tee box, on Championship Hole # 9 • The Board approved a preliminary 3-month program to have Securitas patrol the two Golf Courses after the Pro Shops close • The Board approved FSR Financial for Investment Management Services • The Board approved an EPAP request to purchase new resident EPAP Manuals for an amount of $845.84 • The Board reviewed a proposal for agreed upon audit services and chose not to proceed at this time • The Board reviewed the replacement of the Main Pro Shop HVAC unit to be funded from Reserves. This item is on tonight's Agenda for final approval • The Board reviewed the Road Engineer Pavement Management Plan to be funded from Reserves. This item is on tonight's Agenda for final approval • The Board reviewed the replacement of the Fuel Pump Card Reader at the Maintenance Yard to be replaced from Reserves. This item is on tonight's Agenda for final approval • Please visit the Sun Lakes website (sunlakescc.com) to view the General Manager's Report in its entirety.

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