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6 | THE COLONY NEWS | SEPTEMBER 2020 | It's time to get your room reservation forms in for 2021. Forms for each type of event and activity will be available outside the front of the Clubhouse, as well as the community website, and will be accepted between Oct. 1 and Oct. 16. Please see below for the rules that establish priority. As of now local and state officials have not authorized reopening Clubhouses or group activities; however, we would like to have the schedule ready as soon as the doors open. Clubhouse Reservation Policy Rules 1.2.10 (b) Any club designated a Priority Club is exempt from the $100 annual deposit; however, it is responsible for breakage and/or damage to any Clubhouse facilities used. 1.5 Scheduling of Events. When scheduling the annual calendar for Clubhouse use, the following list outlines the priority in descending order, with 1.5.1 being the first priority, and times in which the rooms shall be reserved. All reservations for the next calendar year shall be submitted each year between Oct. 1 and Oct. 15. The calendar shall be established and confirmed by Nov. 30. If the Association cannot accommodate all requests for the date, time and location requested, the Association may assign a different date, time or location. Reservations requested after the calendar is confirmed will be accepted on first-come, first-served basis based on availability, with the exception of Board and Committee-called meetings. 1.5.1 Board Meetings and Membership Meetings Called by the Board. All General, Executive and Town Hall Meetings. 1.5.2 Committee Meetings/Events. All Board-designated Committee meetings and events. 1.5.3 Veterans Day Ball. By Board Proclamation, the Auditorium and Lounge are reserved all day for the Veterans Day Ball on Nov. 11 of each year. 1.5.4 Special Community Event. Any event coordinated through the Activities Office for the benefit of the entire Community. 1.5.5 Clubs. Room reservations for all clubs will be assigned by group size and rooms requested. 1.5.6 Resident-Sponsored Events. Requests will be approved only if the date, time and location have not already been requested. 1.6 Auditorium. Reservations submitted between Oct. 1 and Oct. 15 for special events open to the entire community (where club membership is not required) will have priority over regularly scheduled club activities. (a) A fifth Friday of any month may not be reserved for recurring activities between 12 noon and 10 pm. (b) Saturdays and Sundays between 12 noon to 10 pm may not be reserved for weekly activities. Room Reservations Accepted Oct. 1 to 16 HOA NEWS