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| OCEAN HILLS NEWS | APRIL 2016 | 3 By Angela Takemoto, President Hello everyone. Easter is over, Passover is coming, and spring has sprung! The days are getting longer and we all have more daylight to enjoy all the amenities of our Association! As I write this, I know that we will be debuting our brand new look for The News in April. I hope you like it. It has been a bit frantic getting all the new interfaces in place, but it will all calm down soon! Things are a bit slow right now, which for the Board is a good thing! Our transition planning for the change of Management Company is proceeding well, with progress being made on assessment of our various technology systems, plans for training the staff on new processes and procedures, as well as the process of interviewing and offering employment to our current staff. One item that some of you will note is that we will not be issuing coupon books for payment of your monthly assessments. All homeowners who have been using coupon books will instead have received paper statements in the mail. Just pay your assessment as usual, but use the stub of the statement instead of a coupon. Once we transition to management under the care of Keystone Pacific Property Management, monthly statements will be the ongoing process for assessment payment. Those of you who are on the auto payment system, or those who pay their assessments online will receive complete information during the coming weeks on how to ensure a smooth transition. Here's a recap of last month's Board Meetings on March 14 and 17. After Becky and David gave their reports, we heard from several of our subcommittees: Don Lopez recapped for the CC&R Committee to let us know that the Superior Court had approved our petition to remove the super- majority provisions in our existing CC&Rs, and so the documents that you approved have now been recorded, and all homeowners will be receiving copies in the coming weeks. Next, Don made the report for the Clubhouse Interior Design Committee. The designer has presented designs with color and material proposals, and the Board has requested we proceed to obtain cost estimates. Robert Smith reported for the Storage Committee that the team has worked with staff to update the inventory of "stuff " we need to store, and is working with both our interior designer and an architect to decide on approaches to solve the storage problem. I believe we are really making progress here! Linda Strohm reported for the Water Citation Committee that they have met with the Village Presidents and developed a set of guidelines to follow to help determine the source of water running in the gutters. David Hefler reported on progress of the Management Company Transition Committee. They have been meeting regularly with representatives of Keystone, to ensure that the new management company has all the necessary information to ensure a seamless cutover. Then finally we talked about the notice we received from the City of Oceanside about a proposed cell tower. Affected homeowners will have received the same notice. It is not the intent of the Association to make any appeal. On Thursday, after staff and committee reports, we recapped the terms of the new contract with Cox. Included in the three-year term we have agreed to is the provision of up to two "mini boxes" for each household. If you need more than two, you will have to cover that expense. Please check your billing statement for the past several months, and if you see billing for mini-boxes, please call Cox to get the charges removed. Then we moved into the Committee recommendations. We approved a proposal from the A/V Committee to change their charter. We approved the Community Services Committee recommendation to add new shades at the Bocce courts, and also their recommendation that the Board accept a donation from the Garden Club of a new digital display monitor to replace the events board in the Clubhouse. Because we have not approved plaques commemorating donations from other individuals or clubs, we declined to approve the request for a plaque. We thank the Garden Club for their generosity! Following that, we approved the recommendation from the Landscape Committee regarding tree work requested by residents, and finally we approved the Marketing and Communications Committee's recommendation that we add a subscription to our service with Association Voice, to allow for online surveys. On Mon., March 14, the Board met in Executive Session. Items discussed included third party contracts, member disciplinary actions, delinquency review, personnel, legal opinions, Executive Committee reports, and approval of minutes of prior executive sessions. Contracts approved at that meeting were: A proposal from our insurance broker, LaBarre Oksnee, to provide insurance for the Association for the coming fiscal year. The total premium amount is $81,577, $2,000 less than last year. Coverage is provided for general property and liability, commercial auto, D&O, a fidelity bond, Cyber liability, workers compensation, and earthquake, as well as an umbrella liability policy. A proposal from US Windows to replace 13 windows at the HOA. The existing windows are damaged by dry rot, and the new windows will be dual paned, with grids. The contract amount is not to exceed $9,300. Have a great April! From the President's Desk