Image Up Advertising & Design

ASSEMBLY REPORT Joe Formino, Chairman, District Delegate Assembly DELEGATE Once you are on the Board of Directors, you begin to realize what an enormous obligation you have for the well-being of our community. Unless you have some financial background, the burden of managing an organization having a 40 million dollar base is shocking. Hence, a few years back the Delegate Assembly recommended to the Board of Directors that a Finance Advisory Committee be established. It was logical to enlist the talented residents with financial or accounting education and experience. Finance Advisory Committee Chairman Neil Torrence and his committee members are invaluable while working on the accounting system and investments of the HOA. When you consider that they advise the Board about investing over 10 million dollars of our funds, you realize the importance of their task. The committee meets once a month (more often when needed) with Board Treasurer John Clark to review the previous month's financial report from PCM Accounting Department. Upon their analysis of the report, they make recommendations to the Board of Directors. All of us appreciate their hard work to keep our HOA solvent and to protect our interest. About half of our asset base is in golf courses. It takes the Board of Directors, our Director of Golf and his staff and the Golf Advisory Committee to manage these assets. Like the other advisory committees, the Golf Advisory Committee is made up of people who play the game and understand what it takes to maintain this large asset. The Golf Advisory Committee Chairman Doug Swenson and his Committee members work closely with the Director of Golf and make many recommendation to the Board of Directors. Their mission is to have the best kept, the best managed, and the best playable golf courses anywhere. The committee's membership is made up of a representative of each of the Golf Clubs from the Championship and the Executive golf Courses. I'm sure we all appreciate the time these volunteers spend on our behalf helping to manage our complex. Their help and recommendations to the Board of Directors is invaluable to our collective well-being. Some of these volunteers will be finishing their term on these committees. DON'T YOU THINK IT IS TIME FOR YOU TO VOLUNTEER YOUR ENERGY AND TALENTS TO AN ADVISORY COMMITTEE? 6 | september 2012 | community news Emergency Preparedness In Sun Lakes By Dan English, EPAP Resource Manager Twenty years ago, the then standing Sun Lakes Safety Committee tossed out a challenge to its membership "To create an organization of Sun Lakes residents, willing to volunteer their time AND talent to prepare for AND respond to" a catastrophic event of such magnitude that professional first responders would be taxed beyond their ability to respond to the needs of Sun Lakes residents. A member of that committee, a retired Los Angeles Fire Battalion Chief named Bob Ewert, supported and accepted that challenge and recruited a group of Sun Lakes residents to undertake the task. This dedicated group created the Sun Lakes Emergency Preparedness Action Plan (EPAP). The basis of the "Plan" was to identify specific tasks requiring a very small amount of time (12 to 15 hours per year) of each volunteer and integrate those efforts into an organized response team enabling "Neighbor helping Neighbor" immediate action. With an overlay of community wide staff functions, it was estimated that 15 percent of the population would be required to serve as volunteers. It was also estimated that funding for emergency and training supplies could be maintained with an assessment of $1 per residential unit per year. Even though functions and actions have evolved through practice and simulations over this twenty year period, these resource estimates remain valid today. Unfortunately, over the past five years we have seen a steady decline in residents willing to volunteer their residential information and their time. Throughout Sun Lakes, District level EPAP staffing is at 68.5% of need. The District level 53 Medical Response Teams are staffed at less than 50 percent of recommended as is the Medical Staff at the Casualty Collection Point (CCP). After several months of review and discussion, the Emergency Preparedness Organization Staff has reached the conclusion that in keeping with outside professional organizational performance changes (some expanded and some reduced) and in the absence of sufficient resident volunteers we must change the "Plan" resulting in the need to significantly alter the EPAP response expectations. Throughout the balance of 2012 the staff will be proposing and adopting changes to the "Plan" with the objective of utilizing available resources to provide only absolute necessary immediate First Aid on-site care for injured persons. Those with injuries requiring treatment beyond the First Aid level will, when possible, be packaged for and transported to outside Professional Medical Care facilities. It is our objective to issue a revised "Plan" in the early part of 2013 and implement revised training for the resident volunteers as their modified tasks are developed. Please see the receptionist in the Administration office to claim Lost and Found items. Items that are turned in will be held for a period of six months and then donated to a local charitable organization. Valuable items will be returned to the person who brought the item in following the six month waiting period. LOST & FOUND No smoking within 50 ft. of public entrance.

• Cover