Image Up Advertising & Design

4 | SUN LAKES LIFESTYLES | JANUARY 2018 | GM Report By Christopher Mitchell Member Questions from previous meeting: Q: A member expressed her extreme displeasure with an incident which occurred in the Main Clubhouse parking lot. A parked car's horn went off, at different times throughout the day/night, over a period of a few days. The owners had left on a trip. The member asked if there is a preventative measure to prevent this from happening again in the future. A: This incident brought to light an issue with cars parked in the lot overnight. Staff will look at options to help prevent this in the future. Q: A member expressed concerns with the cutting of grass on the golf course near their lot. It appears that the grass has been cut too low and dirt is exposed. A: This item will be brought to the Golf Course Maintenance staff to ensure proper grass cutting is occurring on the perimeter of the golf course. October Open Session Board Action Items • The Board accepted the resignation of District 8 Delegate, Lori Hazelton. • The Board appointed Sheila Hammer to the Recreation Advisory Committee. • The Board approved a resolution to pre-lien and lien delinquent accounts. • The Board was presented with a PowerPoint presentation on the Budget Highlights for 2018. • The Board approved a resolution for adopting the 2018 Pro Forma Operating Budget & approved the distribution to the membership. • The Board approved the 2018 Golf Calendar. • The Board approved the 2018 Golf Rates. • The Board approved Rule Change 17-05 concerning a higher authority user canceling a lower user reservation. • The Board discussed the proposed dress code for the restaurant. The item was tabled for a following meeting. • The Board approved a request from Banning High School Girls Golf to conduct its banquet at the Sandwedge. • The Board approved a recommendation, from the Recreation Advisory Committee, to change the name of the Hearts Club to "Buddy's Hearts Club." • The Board took no action on the proposal to replace the NCH Tennis Court Backboard with a fiberglass backboard. • The Board denied a request from the VFW to have advertising for their fundraiser. • The Board discussed the elimination of the Permanent Guest List. October Report on Executive Session Action (non-confidential) • The Board of Directors held Executive Session Board meetings on Oct. 4, 11, 13, 17, 20, and 25, in the Administration Conference Room. The following are action items the Board took at these meetings: • The Board opened and reviewed seven bids that were received as a result of our request for proposal (RFPs) for community patrol services. The following week the Board held interviews with four of the bidding companies. • There were five requests for variances to the overnight parking policy. After reviewing each matter, the Board voted to approve three variances on a temporary basis, and two requests were denied. • There was a request for a refund for annual golf dues. The Board approved the refund of golf dues for September – December. • The Board discussed the turf remediation project, proposals, and lake contract. The Board and management continue to work on a plan for the perimeter areas. • The Board approved to stop the lake project on hole #9 on the championship course, as well as the expansion of the south driving range. The Board determined this project is not an immediate need and could be done at a later time. The cost savings to the association is approximately $234,000. • Under legal matters, the Board discussed the recent visit from the Department of Alcohol & Beverage Control. Sun Lakes is not allowed to hold games of chance, where betting or wagering is taking place. Furthermore, the Association is not allowed to hold 50/50 raffles. Consequences include possible judicial action, fines up to $6,000, and possible loss of our liquor license. Information is being put in all of the district delegate newsletters and in the Lifestyles to inform the community. • The Board discussed various 3rd Party Contracts as they related to the budget. • A request for a variance to the vehicle registration rule was submitted. The Board voted to deny the request. • Proposals were received from two interior designers so far for the Main Clubhouse remodel. The Board is still looking at proposals and directed management to get a third proposal to bring back to a future board meeting. • Finally, proposals were also received for preventative maintenance programs. The Board reviewed the proposals and decided to stay with our current vendor, e-maintenance, for preventative maintenance measures, and run our in-house program as well, and in six months or so, evaluate to see which program would be the best going forward.

• Cover