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4 | SUN LAKES LIFESTYLES | DECEMBER 2017 | GM Report By Christopher Mitchell Member Questions from previous meeting: Q: A member expressed two concerns: Questions on the BOE tax issue. The member felt it was a serious matter, and inquired about the type of attorney that was hired by the Association. Further, he felt it was a criminal case issue and that the Board didn't know what the HOA is up against. Lastly, the member brought up concern with script and why it shouldn't expire. A: As the Board has stated at prior meetings, the Board has retained the services of a Tax Attorney. The Board does understand the magnitude of this issue. Since this issue is currently being litigated, we cannot provide full details of what specific strategies the lawyer is using. Additionally, this is not a criminal case. To allege that criminal activities are taking place is a serious accusation. I caution the member on making unfounded accusations. If the member has evidence of criminal activity, he should communicate with the Board directly. On the issue of Golf Course Script, this issue has been addressed in the past by the Board, as well as addressed to the member directly by the former General Manager Jeremy Wilson. Script is not a gift card or cash. Script is given in only the following ways: 1. Received from playing in a tournament at Sun Lakes. 2. Issued by the Pro Shop when a member donates the use of their cart for use in a tournament. 3. Received through the Men's Golf Club for getting a hole in one. The Pro shop follows USGA rules that script is only for use to buy merchandise from the Pro Shop or to purchase food & drink at the restaurant. Q: A member expressed concerns with the new security contract and the increased scope of work and cost. Recommended a Town Hall meeting to discuss. The member further went on to advise the Board that there are new legislative topics coming up, such as the governor lifting the water restrictions, that politicians will be allowed to come into HOA's and that solar roofs will be allowed to be installed in HOA's; Lastly, the member asked about the city of Beaumont storm drain project. A: The Board has not given direction to have a town hall to discuss Community Patrol's contract. Management will be working with the Board to comply with new legislation that will be enacted in 2018. Lastly, the Board and Management are working with Loma Linda and the city of Beaumont on the storm drain project. Loma Linda has retained a contractor and work will begin this month. September Open Session Board Action Item The Board approved a resolution to Pre-Lien and Lien Delinquent accounts. The Board approved the recommendation from the Happy Cookers Club to allow space at the South Clubhouse for a display case. The Board directed staff to investigate the cost to replace the carpet and to get new side boards for the bocce courts. Further, the Board desired the courts to be deepened to avoid damaging the concrete. The Board approved the request from the GAC to conduct tours of the Golf Courses on Oct. 10, 2017. The Board approved the request from the Marketing Advisory Committee to conduct the "Nine and Wine" golf event at the Executive Course on Oct. 5. The Board approved the Recreation Advisory Committee's request to extend one members term, which will allow a more even transition of members at the term ending date. The Board approved revising the Investment Policy to have a report on investment activity provided to the Board, then to the FAC. The Board denied a request from a member to remove a tree. The Board approved the 1st reading of the proposed rule change 17- 07 to Article III – Resident Registration, Section 3.03, Number 1. The Board approved the 1st reading of the proposed rule change 17- 08 to Article VI – Recreation Facilities Rules and Regulation Section 6.05, Number 6. The Board approved the 1st reading of the proposed rule change 17- 09 to Article X – Rights of Enforcement, Section 10, Number 3. The Board approved the proposal to refurbish the East Side Waterfall on Gate #2, through Creekside. The amount of $60,000 would be funded from Reserves listed under "Gate#2 – Waterfalls, Refurbish" The Board updated and discussed the Turf Reduction Project. September Report on Executive Session Action (non- confidential) The Board of Directors held Executive Session Board meetings on Sept. 13, 15, and 27, 2017. At these meetings legal matters, formation of contracts, and personnel matters were discussed. The following are action items the Board took at these meetings: The Board held 13 member disciplinary hearings due to delinquent homeowner accounts, in an effort to bring the accounts current. The Board discussed the current executive lake project contract for holes 7, 8, and 12. Additional work will be needed and the cost will be absorbed in the contingency line item in the contract which was previously set up in the project funding. The Board held three show cause hearings for violations of the rules and regulations. The Board reviewed information from our IT service provider, West Coast Networking, regarding the current contract for the new server. The Board discussed reserve study items with their legal counsel. The Board wrote off bad debt from 5 different accounts that proved to be uncollectable. The Board reviewed the PCM Management Agreement and discussed with executives from the corporate office. The Board discussed service dogs in public areas and the legal guidelines for allowing under ADA. The landscape maintenance agreement was reviewed regarding slope maintenance. The music contract for Renee Rejanero was reviewed, and the Recreation Department will be trying to reschedule the September Evening on the Veranda sometime in November in the Ballroom. Finally, the Board reviewed three proposals to refurbish the waterfalls at Gate #2 due to a massive leak that has recently occurred. This item is on the agenda this evening for further discussion.

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